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| gmann | fungi: tc-members: as per charter TC election needs to be done before R4 which is Sept 18th and PTL before R3 which is Sept 25th. | 00:36 |
|---|---|---|
| gmann | as it is not feasible to meet those dates now, we should have some exception recorded somewhere ? | 00:36 |
| gmann | Office hour time.. | 01:01 |
| fungi | yeah, we'll basically be 3 weeks late on the ptl election (but still have final results before release for any where a runoff is required) | 01:07 |
| fungi | and four weeks behind for the tc election | 01:09 |
| gmann | yeah | 01:09 |
| fungi | i think it's still viable... the tc terms are a bit more flexibly timed now, and the ptls will pretty much all be known by the end of the nomination week since we hardly ever get contested ptl candidacies | 01:11 |
| gmann | I am for dates but thinking about recording these exception somewhere so that it will be good ref for future in such situation. | 01:12 |
| fungi | yeah, recording it as an exception seems fine, i'm just not sure where's the best place to do that | 01:12 |
| gmann | yeah me too. as resolution will be too much for this. as ref doc and link to charter as exception? | 01:13 |
| fungi | and i'd like to merge the election timeline config sometime my tomorrow (today utc), so we can get on track with the "one week" reminder before we start nominations | 01:15 |
| fungi | since that e-mail would need to go out tomorrow once the proposed timeline merges | 01:16 |
| knikolla | o/ | 01:16 |
| fungi | i can also include some wording about the timing exception in the communications, if that helps | 01:16 |
| gmann | looks fine to me but my concern is if we need TC agreement (not all but majority at least) before that? | 01:18 |
| gmann | recording exception can go in parallel, no issue on that | 01:19 |
| fungi | more just hoping to give some (however brief) opportunity for exceptions to be raised | 01:19 |
| knikolla | is the delay going to lead to a longer term, or it won't affect it? | 01:20 |
| fungi | folks elected in september of 2019 will be expiring with the conclusion of the poll the first week of october | 01:21 |
| gmann | knikolla: it would effect next term or election. it is just short term for this election electorates but short of 4 week | 01:21 |
| fungi | well, depending on what the release schedule looks like a year from now | 01:21 |
| gmann | yeah depends on that so we cannot say exactly short or might not be short at all | 01:22 |
| fungi | we set the tc elections sort of relative to release dates, but those are also a bit flexible and we don't know now what they will be by then | 01:22 |
| knikolla | got it | 01:23 |
| fungi | also worth noting, if we happen to only get four tc candidates and so no runoff poll, the current tc could choose to let the member exchange happen slightly sooner | 01:24 |
| gmann | only thing is to record and get pre-approval on these late election so that we can avoid situation of not following process like release naming things happened. | 01:24 |
| knikolla | i would be very concerned if we can't get more than 4 candidates. | 01:24 |
| fungi | yes, i personally expect we'll have a runoff | 01:25 |
| gmann | knikolla: well that happened in previous term election of these seats where we had only 6 candidates for 6 seats and that also at the last moment | 01:25 |
| fungi | we did also have folks waiting in the wings in case there weren't enough last-minute nominees | 01:26 |
| fungi | so we wouldn't have had too few | 01:26 |
| fungi | it's more that some of us who have been on the tc already would prefer to see others doing it and not have to step back into that role | 01:27 |
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| openstackgerrit | wu.shiming proposed openstack/election master: Remove install unnecessary packages https://review.opendev.org/751931 | 01:45 |
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| openstackgerrit | Ghanshyam Mann proposed openstack/governance master: Add exception for Sept 2020 term election https://review.opendev.org/751936 | 01:46 |
| gmann | tc-members, fungi ^^ adding the exception in ref doc | 01:46 |
| gmann | going to push charter change to link this doc as separate review. | 01:47 |
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| fungi | yeah, the charter change will need a lot more votes (2/3 of the tc members) | 01:51 |
| openstackgerrit | Ghanshyam Mann proposed openstack/governance master: Add election schedule exceptions in charter https://review.opendev.org/751941 | 02:00 |
| gmann | tc-members ^^ this is charter change which is not must to merge before election patch . | 02:01 |
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| gmann | tc-members: reminder to vote on this -https://review.opendev.org/#/c/751936/ | 13:14 |
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| gmann | knikolla: mnaser diablo_rojo_phon cloudnull mugsie njohnston please vote on this - https://review.opendev.org/#/c/751936/1 | 15:15 |
| njohnston | gmann: ack, +1 | 15:16 |
| gmann | njohnston: thanks | 15:16 |
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| njohnston | mnaser: I wanted to leave https://review.opendev.org/#/c/744995/ out there for a while to give people a chance to comment, but if teams want to take advantage of no-PTL for the next cycle we should merge it soon. Do you think we can move forward with it, or should we wait longer? | 15:36 |
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| gmann | IMO, we should merge this before next election and while PTL appointment(if there is any) we can give an option to team. | 15:41 |
| gmann | mnaser: this is also ready to merge to proceed on election dates patch - https://review.opendev.org/#/c/751936/ | 15:43 |
| fungi | yeah, my plan is to send out an announcement to the openstack-dev ml today with that timeline, letting prospective tc and ptl candidates know nominations open in one week from today... if there is additional information i should communicate about a new plan for ptl-less projects, i'm happy to incorporate something | 15:44 |
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| gmann | +1. that will be good to add and let team know about ptl-less model in case they are concern about PTL candidates. | 15:46 |
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| -openstackstatus- NOTICE: Our PyPI caching proxies are serving stale package indexes for some packages. We think because PyPI's CDN is serving stale package indexes. We are sorting out how we can either fix or workaround that. In the meantime updating requirements is likely the wrong option. | 16:11 | |
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| gmann | mnaser: can this be merged as doc change or as fast tracked in format-vote - https://review.opendev.org/#/c/751936/1 | 17:10 |
| mnaser | gmann: done | 17:15 |
| gmann | mnaser: thanks | 17:16 |
| openstackgerrit | Merged openstack/governance master: Add exception for Sept 2020 term election https://review.opendev.org/751936 | 17:21 |
| fungi | awesome, thanks! approving the election repo change now | 17:21 |
| openstackgerrit | Merged openstack/governance master: Retire the devstack-plugin-zmq project https://review.opendev.org/748731 | 17:22 |
| openstackgerrit | Merged openstack/election master: Stop to use the __future__ module. https://review.opendev.org/732836 | 17:32 |
| openstackgerrit | Merged openstack/election master: fix hacking error https://review.opendev.org/734771 | 17:32 |
| mnaser | njohnston, fungi: i added the change for new ptl model | 17:39 |
| mnaser | might be good to update the email going out then | 17:39 |
| fungi | thanks! and yes i will, i'll slap the draft up in an etherpad shortly and see if any of you have input | 17:39 |
| fungi | just trying to flush some housekeeping changes in the election repo before merging the wallaby cycle config | 17:40 |
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| openstackgerrit | Jeremy Stanley proposed openstack/election master: Use unittest.mock instead of mock https://review.opendev.org/734334 | 17:44 |
| openstackgerrit | Merged openstack/governance master: Resolution to define distributed leadership for projects https://review.opendev.org/744995 | 17:48 |
| openstackgerrit | Merged openstack/election master: Use unittest.mock instead of mock https://review.opendev.org/734334 | 17:55 |
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| openstackgerrit | Merged openstack/election master: Remove install unnecessary packages https://review.opendev.org/751931 | 18:02 |
| openstackgerrit | Merged openstack/election master: The incredible shrinking TC https://review.opendev.org/751921 | 18:02 |
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| openstackgerrit | Merged openstack/election master: Set up config for Wallaby elections https://review.opendev.org/751922 | 19:03 |
| fungi | https://governance.openstack.org/election/ has updated now, i'll work up the announcement draft after the opendev meeting | 19:15 |
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| openstackgerrit | Jeremy Stanley proposed openstack/election master: Correct TC Election event in template_emails.py https://review.opendev.org/752113 | 21:08 |
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| fungi | tc-members: in crafting the messaging about distributed leadership, i notice that the r-5 deadline mentioned in https://governance.openstack.org/tc/resolutions/20200803-distributed-project-leadership.html#process-for-opting-in-to-distributed-leadership for possibly declaring a distributed leadership model would have been last week | 21:25 |
| fungi | is that deadline something the tc is willing to waive or otherwise be flexible on for teams who wind up not putting forth any ptl candidate during the nomination period, for example? | 21:26 |
| gmann | fungi: for next cycle yes, we should follow those deadlines but or this term as we have exception for election schedule we should also adjust the ptl-less model request. which can be during nomination or while TC appoint PTL for PTL-less project after election. | 21:29 |
| gmann | those guidelines were added as per the original election schedule so that TC get PTL-less model request by R-5 and election can be held after that and before R-3. | 21:29 |
| fungi | i suppose it wouldn't be at all incorrect for me to indicate that the tc can decide to allow that model as an alternative for teams who produce no ptl candidate, since basically the tc can vote to do just about anything in such a case | 21:30 |
| fungi | i'll approach it from that angle | 21:30 |
| gmann | yeah and in addition if any project want to adopt this model before election do request to TC asap | 21:30 |
| fungi | what i have so far is here: https://etherpad.opendev.org/p/wallaby-election-announcment-drafts | 21:37 |
| fungi | i need to send it in the next couple of hours ideally | 21:37 |
| fungi | the highlighted text is what i've added beyond what's typically in our e-mail template for a combined tc/ptl election | 21:38 |
| gmann | fungi: overall lgtm, one thing, it will be good to mention about number of open TC seats for this election. | 21:42 |
| fungi | gmann: oh, that's a very good point, we normally include that at the start of nominations, but since it's a bit of a deviation from the past it's good to bring it up now too | 21:43 |
| fungi | i'll add a sentence | 21:43 |
| fungi | i guess that wasn't handled as a resolution, i'll find a suitable change reference | 21:44 |
| fungi | https://review.opendev.org/681266 | 21:45 |
| gmann | that was charter change - https://governance.openstack.org/tc/reference/charter.html#number-of-seats-to-elect | 21:45 |
| gmann | yeah that review | 21:45 |
| fungi | perfect, thanks | 21:46 |
| fungi | added a sentence for it | 21:48 |
| gmann | thanks, looks good. +1 | 21:50 |
| fungi | i'll wait another ~90 minutes in case anyone else has feedback, and send it to the ml shortly before 23:45 utc | 21:52 |
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