Tuesday, 2019-01-22

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spotzwhee I'm actually early!14:57
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mihalis68_I’m running late15:02
shintarohi15:02
mihalis68_I won’t be at my desk until 10 past or so15:03
shintarowe'll have more people by then :)15:03
spotzWhee!15:04
spotzI'll go riding after this meeting:)15:05
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shintarohi spotz. waiting for mihalis68_ to get to his desk15:06
mihalis68_hi15:07
spotzshintaro: No prob, I was actually early today cause I haven't gone to the barn yet:) I'm usually the last to get here15:07
mihalis68_I didn't do an agenda update for today yet15:07
spotzGo for it now mihalis68_, we're still short for any type of quorum15:07
spotzI'm not sure I'm official anyways for quorum:)15:08
shintaroI wrote a skeleton for the agenda15:08
mihalis68_https://etherpad.openstack.org/p/ops-meetups-team15:08
mihalis68_#startmeeting ops-meetup-team15:09
openstackMeeting started Tue Jan 22 15:09:08 2019 UTC and is due to finish in 60 minutes.  The chair is mihalis68_. Information about MeetBot at http://wiki.debian.org/MeetBot.15:09
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.15:09
*** openstack changes topic to " (Meeting topic: ops-meetup-team)"15:09
openstackThe meeting name has been set to 'ops_meetup_team'15:09
mihalis68_hello sorry for the delay in starting15:09
mihalis68_#link agenda https://etherpad.openstack.org/p/ops-meetups-team15:09
smcginniso/15:09
mihalis68_thanks to shintaro for sketching out the agenda today.15:09
mihalis68_#topic actions15:09
*** openstack changes topic to "actions (Meeting topic: ops-meetup-team)"15:09
spotzI think aprice has everything she needs for Eventbrite including the link to the planning etherpad15:10
spotzI think we just need to let her know when we're ready?15:10
mihalis68_I was just scanning for last weeks minutes. Not many actions15:12
mihalis68_I haven't started the document for the technical agenda15:12
mihalis68_that's not too urgent yet15:12
mihalis68_I don't see any progress on the planning etherpad, however : #link https://etherpad.openstack.org/p/BER-ops-meetup15:13
mihalis68_any other comments on past actons15:13
mihalis68_actions?15:13
mihalis68_#topic berlin meetup march 201915:13
*** openstack changes topic to "berlin meetup march 2019 (Meeting topic: ops-meetup-team)"15:13
mihalis68_spotz what constitutes "ready" in that context?15:13
spotzmihalis68_: All information she needs, dates, price, location. We might need a brief write up but not requested yet15:14
spotzIf anyone needs a cheap clean, family hotel. I stayed near the Zoo for Summit and can add that as a hotel option on the planning page15:15
mihalis68_dates, price and location are fairly known I believe15:15
spotzmihalis68_: Yep so she's basically ready to go:)15:15
spotzShe has all that info15:15
mihalis68_ I do think we haven't quite finalised the content even from a high-level. I asked Frank if they (the hosts) wish to have a special-topic track and/or put specific issues from their point of view on the agenda, he didn't seem to have any thoughts on that15:16
mihalis68_this is apropos because the eventbrite should have info on tracks if there are more than one15:16
shintaroMaybe we can start the agenda brainstorming while we keep some slots for DT.15:16
spotz+1 I think that's a good plan Shintaro, we have the rooms for it15:17
mihalis68_+1 yes15:18
mihalis68_it's not something we have formalised in the past, but I think we should do that15:18
smcginnisGood idea.15:18
mihalis68_how many?15:18
spotzRooms? I thought he said 1 larger one and 2 smaller?15:19
spotzhey smcginnis15:19
smcginnisHey spotz o/15:20
mihalis68_no, slots15:20
smcginnisMaybe 3-4 slots?15:20
mihalis68_they have a meeting hall and 3 other rooms15:20
mihalis68_4 slots could allow for 1 per 1/2 day15:21
mihalis68_like a morning and an afternoon slot each day at the direction of the host15:21
spotzDepending on how much content (attendance) put aside one smaller one as a quiet/work room? Considering we're talking ops for attendees and they might have emergencies15:21
mihalis68_true, although people tend to be on their corporate email and slack channels during working sessions anyway15:23
spotzThat's a given, I was thinking more the prodiction is down emergencies:)15:24
spotzI can spell really...15:24
mihalis68_I think we need to get moving on a rough agenda soonish. It becomes a chicken and egg problem where without any idea what it's about, people don't know if they should go15:24
mihalis68_I can have a go at pulling sessions that I thought did really well in previous meetups forward as a first approximation15:25
mihalis68_thoughts?15:25
shintaroit's a good idea to have a starting list and people can add their idea to the lit15:25
shintarolist15:25
shintaroor +1s15:26
mihalis68_ok. I hate to give the impression I can just organise this, though. That will lead to disappoinment15:26
mihalis68_I'll do something but everyone should pitch in then15:26
mihalis68_#action mihalis68_ to get the topic list into a rough first approximation shape, enough to whet people's appetites15:26
shintaro+115:26
spotzHaving only attended Denver, I like the idea of putting in what's worked as a start and ew can always update them to seem fresh15:27
mihalis68_Frank did provide a list of sponsorship opportunities15:27
mihalis68_coffee/tea/soft drinks: 370 Euro per set (2 sets required for a day)15:27
mihalis68_sandwiches: 350 Euro15:27
mihalis68_6 sorts of soup: 400 Euro15:27
mihalis68_I can try to get approval to pick up coffee both days15:27
mihalis68_these are very reasonable amounts, what I don't know yet is who to pay. If it's DT that may be difficult15:28
spotzoohh, has anyone reached out to Syseleven? They were the German public cloud company with the hoodies:)15:28
mihalis68_for some other events I directly paid a catering supplier with my corporate amex, that worked for my employer15:28
mihalis68_reaching out to the european community in general is sorely needed15:28
spotzOk let me see if I can do some thing this afternoon or tomorrow as I have the time. I'll see if anyone has a card from Syseleven and also reach out to Tobias and Frank15:30
mihalis68_that would be great15:30
mihalis68_#action spotz to pick up the conversation about the berlin meetup with european colleagues frank k, tobias r, people from syseleven15:30
spotzI'll run a draft by the group most like;y before sending it out15:31
mihalis68_spotz has the UC discussed this meetup yet? I was asked to pull them into the agenda planning when we spoke in denver15:31
spotzmihalis68_: It was just VW and I yesterday so we didn;t officially meet. We just discussed todos for the UC election, cause I can't do it if I'm re-running15:32
spotzSo I'll ping the group vis email or the user list and see what we can get going there if you like15:33
mihalis68_Ok. Guess I should rough out something ASAP and then try to spark interest with UC folks as well as the operators via the mailing list15:33
spotzSounds like a plan15:33
mihalis68_the next two agenda items are meetup #2 and then ops docs, but I don't have anything to report. I am reminded that I did say I'd capture the steps to get a dev environment up for ops docs build/test. I will do that15:34
mihalis68_I do have something for AOB, though, unless there's more on past actions or berlin15:35
mihalis68_?15:35
mihalis68_#topic any other business15:35
*** openstack changes topic to "any other business (Meeting topic: ops-meetup-team)"15:35
mihalis68_So, congratulations to ops meetups team member smcginnis on being elected an individual director of the foundation!15:36
mihalis68_the concerning thing, however, is that the announcement of the winners did not go to the voters!15:36
shintarocongrats! smcginnis15:36
mihalis68_from what I can find out, it only went to the [openstack foundation] mailing list15:36
mihalis68_which I didn't even know about15:36
shintaroI didn't know that15:37
mihalis68_I figured "oh there's still lots I don't know" and asked emccormick who has been doing openstack a lot longer than me15:37
mihalis68_he only knew because of a random tweet15:37
mihalis68_so I suggest this needs rethinking15:37
mihalis68_I can't understand why votes weren't emailed the results15:38
mihalis68_anyone else have thoughts on this?15:38
mihalis68_spotz?15:38
shintaroit should be on the openstack-discuss ml too, which I will notice.15:38
spotzLet me go look at the email a sec15:38
mihalis68_sean did confirm what I said above15:39
spotzYep it sis only go to the foundation list, I'm nost sure if it could be sent diredtly to the voters easily as that would reveal who voted:(15:40
mihalis68_well the system sent all members a voting link. Why can't it send the results to everyone that was sent a link?15:40
spotzBoard related things are sent primarily to that list like D&I emails go there as we report directly to the board but I do send some stuff out to other lists as well15:41
spotzmihalis68_: I think thaty might be more a fungi or Jimmy question15:41
mihalis68_it was an individual email to each member. The results being sent that way expose nothing AFAICT15:41
spotzI do think while it is board related it wouldn't have been a bad thing to send the same thing to the discuss list at the least15:41
mihalis68_don't you see the weird asymmetry?15:42
mihalis68_"here is your private voting link, don't share"15:42
spotzmihalis68_: That is sent from the voting system, which is why I'm not sure a closeout of elections can resend15:42
mihalis68_and then the results go to ... some mailing list?15:42
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spotzmihalis68_: No I agree I don't see why it shouldn't have gone to the discuss list as well15:42
mihalis68_Hi Jimmy15:42
spotzI'm on so many I don't often notice where something came from15:43
mihalis68_I brought up the individual director electon because although I got the voting link (and voted) I never saw the results15:43
mihalis68_it's weirdly asymmetrical to say the least15:43
smcginnisSorry, I had to step away for a minute. Thanks everyone! :)15:43
smcginnisI agree, would be nice to send the results to everyone that voted.15:43
mihalis68_or everyone who could have voted15:44
spotzOr the community as a whole if it couldn't be narrowed down15:44
mihalis68_yeah, such as, say, the recently merged single mailing list15:44
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mihalis68_well, I guess if nobody has any more comments on that we may be done15:47
mihalis68_any other comments on anything else?15:47
smcginnisYeah, I gotta run. Thanks everyone.15:48
mihalis68_thanks all15:48
mihalis68_#endmeeting15:48
*** openstack changes topic to "Topics related to operating OpenStack infrastructure | Mailing list: http://lists.openstack.org/pipermail/openstack-discuss/"15:48
openstackMeeting ended Tue Jan 22 15:48:39 2019 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)15:48
openstackMinutes:        http://eavesdrop.openstack.org/meetings/ops_meetup_team/2019/ops_meetup_team.2019-01-22-15.09.html15:48
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/ops_meetup_team/2019/ops_meetup_team.2019-01-22-15.09.txt15:48
openstackLog:            http://eavesdrop.openstack.org/meetings/ops_meetup_team/2019/ops_meetup_team.2019-01-22-15.09.log.html15:48
shintarothank you all15:48
spotzThanks everyone15:49
med_feels like monday but was apparently tuesday. Sorry I missed y'all.15:49
med_reading scrollback now15:49
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med_just missed the end apparently.  Apologies.15:53
med_spotz, does Foundation still need a UC election committee lackee? I could volunteer to lackee.15:53
* med_ goes looking for email on that.15:54
spotzmed_: We did just get a second volunteer but I had three the election before so if you'd like to do it feel free to respond to VW15:54
med_looks like ... jinx15:54
* med_ just found the email15:54
med_I'll drop VW a note.15:55
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