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| mihalis68 | #startmeeting Ops Meetup Team | 14:00 |
|---|---|---|
| openstack | Meeting started Tue Aug 29 14:00:26 2017 UTC and is due to finish in 60 minutes. The chair is mihalis68. Information about MeetBot at http://wiki.debian.org/MeetBot. | 14:00 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 14:00 |
| openstack | The meeting name has been set to 'ops_meetup_team' | 14:00 |
| mihalis68 | hello everyone | 14:00 |
| shintaro | hi | 14:00 |
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| mihalis68 | here is a barebones agenda : | 14:00 |
| mihalis68 | #link https://etherpad.openstack.org/p/ops-meetups-team | 14:00 |
| emccormick | o/ | 14:00 |
| mihalis68 | I didn't manage to go back and work out what minutes from previous meetings are outstanding, so I haven't put a section in the meeting for that | 14:01 |
| mihalis68 | One thing I had offered to do was help get the Operators Guide onto the OpenStack wiki since it's being removed from the official developer-maintained docs in the openstack codebase | 14:02 |
| mihalis68 | that's underway, I posted the pages, converted by another volunteer and so far there's a little bit of feedback that they look ok | 14:02 |
| mihalis68 | they are missing table of contents and navigation links | 14:02 |
| shintaro | great work! | 14:02 |
| emccormick | I started flipping through them last week. Looks like a good start. Thanks! | 14:03 |
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| mihalis68 | the pages seen in my contrib: | 14:03 |
| mihalis68 | #link https://wiki.openstack.org/wiki/Special:Contributions/Cmorgan2 | 14:03 |
| mihalis68 | anyone else wish to mention previous actions? | 14:03 |
| mihalis68 | Seems like 3 people saying thumbs-up, so i'll take that to mean these docs will be ok to launch on the wiki | 14:04 |
| mihalis68 | I will, therefore, make a TOC and start tidying. For example one "page" comes out as just a title. That can be merged to the next page | 14:04 |
| mihalis68 | any other actions? | 14:04 |
| mihalis68 | ok, guess not | 14:05 |
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| emccormick | nope | 14:05 |
| mihalis68 | #topic review mexico city | 14:05 |
| mihalis68 | hi VW! | 14:05 |
| emccormick | sorry, noisy here *heh* | 14:05 |
| mihalis68 | #link https://etherpad.openstack.org/p/ops-meetups-team | 14:05 |
| mihalis68 | there are some links here about our most recent event | 14:05 |
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| mihalis68 | nice article from mrhillsman on superuser | 14:06 |
| mihalis68 | and the planning ether pad and then the specific feedback etherpad | 14:06 |
| emccormick | +1 | 14:06 |
| shintaro | nice article! | 14:06 |
| emccormick | wish I got my summary in in time ;) | 14:06 |
| mihalis68 | we're all busy | 14:06 |
| mihalis68 | it's not the only article allowed | 14:07 |
| mrhillsman | it was a group effort :) | 14:07 |
| mihalis68 | does anyone want to try and pull together a second? | 14:07 |
| mihalis68 | I mean I would work on that if there's interest | 14:07 |
| shintaro | Love to hear from local user group | 14:07 |
| mihalis68 | That's a very good idea | 14:08 |
| emccormick | It might be nice for sharing purposes. | 14:08 |
| emccormick | Also good PR for future events | 14:08 |
| mihalis68 | I'll write to gloria and see if they would like to talk about it from their point of view | 14:08 |
| mihalis68 | #action mihalis68 to contact M.C. local team for comments post-event | 14:09 |
| mihalis68 | Is there anything else people would like to discuss about mexico? | 14:10 |
| mihalis68 | another issue I brought up is the state of the rest of the documents for older releases | 14:10 |
| shintaro | do you have any statistics? like number of final attendees | 14:10 |
| mihalis68 | I haven't picked that issue up again since I got back, however Bloomberg is sending 2 people to PTG to advocate for keeping old docs (amongst other things) | 14:10 |
| mrhillsman | we are going to discuss the foundation handling logistics, ops meetup team handling content at the upcoming joint meeting | 14:11 |
| mihalis68 | I can get final ticket sales. Actual attendees was slightly less I believe (well I know that one or two didn't show on day 2, perhaps due to the evening events of day 1!) | 14:11 |
| mihalis68 | I would love to know what the official foundation stance on that is mrhillsman | 14:11 |
| mihalis68 | they were fantastic in helping us make mexico city work at last minute | 14:11 |
| mrhillsman | sure thing, hopefully we will have a solid yay the meeting after ptg | 14:12 |
| VW | hey gang | 14:12 |
| mihalis68 | One thing we have asked for before, but which fifieldt didn't think they would allow was to have them be the money conduit | 14:12 |
| VW | sorry - I'm late to the party | 14:12 |
| mihalis68 | glad you could joi | 14:12 |
| mihalis68 | join | 14:12 |
| mihalis68 | there's plenty of virtual punch left | 14:12 |
| mrhillsman | will make sure that is brought up | 14:12 |
| mrhillsman | will see how the ptg is handled in that regard | 14:13 |
| mihalis68 | speaking for my employer, we could sponsor the mid-cycle series | 14:13 |
| mihalis68 | but there's nobody to throw money at :\ | 14:13 |
| mihalis68 | #action mihalis68 to get final ticket sales numbers | 14:13 |
| emccormick | Yeah that would make things a lot easier if the foundation could handle it | 14:13 |
| * mrhillsman has a few bodies in mind - me myself and i? | 14:13 | |
| emccormick | they must do this for PTG | 14:13 |
| mihalis68 | I checked in last few days and it was 41 | 14:13 |
| mihalis68 | comment from our payment approver for such things is make it easier to be ongoing sponsor | 14:14 |
| mihalis68 | not to boast but we sponsored or hosted last 3 mid-cycles | 14:14 |
| mihalis68 | each time a messy scramble | 14:14 |
| mrhillsman | we discussed possibly it being handled by foundation but via UC, we will see though | 14:14 |
| mihalis68 | yes, understood, no promises nor expectations just yet | 14:15 |
| shintaro | For Tokyo, I'm asking if our local event organiser can handle the sponsorship | 14:15 |
| VW | awesome | 14:15 |
| mrhillsman | but having a voice like bloomberg or just sponsors in general agreeing will make the case easier | 14:15 |
| mihalis68 | I have thought about other ways, such as somehow making the operators its own org that can receive money, but I don't think it would work. It's too fluid | 14:16 |
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| mrhillsman | and another layer of complexity | 14:17 |
| mihalis68 | i think several of the people here have seen their participation rocked by job events over the past couple of years right? | 14:17 |
| mrhillsman | money wrangling should be a logistics thing | 14:17 |
| mrhillsman | mine definitely | 14:17 |
| mihalis68 | and we proved that we are not that great at that bit :) | 14:17 |
| mihalis68 | seems like that's all the comments about or stemming from last event | 14:18 |
| mihalis68 | #topic planning for sydney | 14:18 |
| mihalis68 | I don't know anything about Sydney. There, I said it | 14:19 |
| emccormick | Me either. | 14:19 |
| shintaro | How are the Forum session proposed/selected? | 14:19 |
| mihalis68 | last time we contemplated summits I think at least one person knew something (tom F) | 14:19 |
| VW | There was a submission process last time | 14:19 |
| mihalis68 | but Tom seems to be permanently AWOL | 14:19 |
| emccormick | There's no Forum sessions under forum section on the schedule, but no talk about how to schedule them either. | 14:19 |
| VW | I think they use the same tool as the talk submissions, so they finish one and then start on the other | 14:20 |
| emccormick | VW right. Run by Tom | 14:20 |
| mihalis68 | if memory serves ops was a track in Boston? | 14:20 |
| VW | I'm sure it will be the same, but I'll try to catch him tonight to find out the plan | 14:20 |
| emccormick | Tom is still alive and involved in stuff. He was tweeting just a few days ago about Sydney | 14:20 |
| mihalis68 | is this still a workable arrangement? I feel like how can Tom own the plan for the summit when we never hear from him | 14:21 |
| VW | yeah - his schedule has been pretty packed, so I don't know if he's been able to be up as late (for this meeting) as often | 14:21 |
| VW | I tend to catch him online later in the evening for me | 14:21 |
| emccormick | Well, I think we just need the system for submissions | 14:21 |
| mihalis68 | VW are you ok from flooding, btw? | 14:21 |
| mrhillsman | Forum brainstorming for Sydney is expected to commence in September | 14:21 |
| emccormick | because we have to go through the foundation to schedule rooms and such | 14:21 |
| shintaro | Last time there was a brainstorming etherpad for topics and then submission process. | 14:22 |
| mihalis68 | ah, thanks mrhillsman | 14:22 |
| emccormick | we can still get session proposals into the system and get moderators | 14:22 |
| VW | yeah mihalis68 - San Antonio got it easy. mrhillsman may need some floaties soon if the rain doesn't stop | 14:22 |
| mrhillsman | https://wiki.openstack.org/wiki/Forum - timeline is at the bottom of this page | 14:22 |
| VW | sweet! | 14:22 |
| mrhillsman | #link https://wiki.openstack.org/wiki/Forum | 14:22 |
| mrhillsman | sorry | 14:22 |
| mihalis68 | I hope the red cross gets the job done as I donated (with employer match) last night | 14:22 |
| mihalis68 | sorry for offtopic | 14:22 |
| emccormick | Should we make and announce the etherpad then? | 14:22 |
| mihalis68 | +1 | 14:23 |
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| mihalis68 | volunteer to shepherd that process? | 14:23 |
| emccormick | Being it's almost September :) | 14:23 |
| mrhillsman | yeah, still raining and they are having to release water from reservoirs and what not, but i am ok thus far, not so much for a large portion of houston metro and surrounding though | 14:23 |
| mihalis68 | good news | 14:23 |
| emccormick | I can make the etherpad and be the nag | 14:23 |
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| mrhillsman | basically there will be a formal announcement for brainstorming topics on the 4th | 14:24 |
| emccormick | Ah | 14:24 |
| mrhillsman | and two weeks of that, then the tool for official sessions opens again | 14:24 |
| mrhillsman | look at the bottom of the link i provided | 14:24 |
| mrhillsman | the timeline is there | 14:24 |
| mihalis68 | #action emccormick to make an ether pad and nag community to make list of topics before submission tool opens | 14:25 |
| mrhillsman | the selection committee has already been formed | 14:25 |
| mrhillsman | but can definitely start now getting a list together | 14:25 |
| emccormick | I think we as ops can start now though | 14:25 |
| mihalis68 | that's good, but we still need the topics to come from the community at large | 14:25 |
| VW | and I know they reached out to Working Groups, Teams and BoF folks to get space requests in this week | 14:25 |
| emccormick | we are slow as hell at filling that stuff in. | 14:25 |
| mihalis68 | I think an ether pad ASAP would help that | 14:25 |
| mrhillsman | and you should nag, and nag a lot, based on last time and in general, ops needs a little nagging :) | 14:25 |
| emccormick | The formal time can be like our pants on fire last minute time | 14:25 |
| mihalis68 | +1 | 14:26 |
| shintaro | lol | 14:26 |
| emccormick | Bought my plane ticket last week. Let's make it worth 20 hours of flying. ;) | 14:27 |
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| mihalis68 | I should book too | 14:27 |
| mihalis68 | Ok any more for the topic planning for sydney? | 14:28 |
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| mrhillsman | haha, agree emccormick | 14:28 |
| mihalis68 | #topic planning for Tokyo mid-cycle (2018) | 14:28 |
| mihalis68 | how is this going? | 14:29 |
| shintaro | I've started discussion with the organiser. They have experience on organizing OpenStack Days event | 14:29 |
| shintaro | We've secured the place, too | 14:29 |
| mihalis68 | I didn't make it to openstack days easy 2016 and the one this year was cancelled it seems | 14:29 |
| mihalis68 | not sure why | 14:30 |
| mihalis68 | *east not easy | 14:30 |
| smcginnis | Lack of registrants, IIRC. | 14:30 |
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| mihalis68 | Hi smcginnis! That's a bit of a bummer | 14:30 |
| smcginnis | o/ | 14:31 |
| shintaro | We will get into more details after the contract is done. | 14:31 |
| smcginnis | shintaro: Do you have dates for that? | 14:32 |
| shintaro | not yet. | 14:32 |
| smcginnis | shintaro: OK. I'm just concerned that we were talking about the same timeframe as the next PTG. | 14:32 |
| smcginnis | Probably only an issue for folks like me, but it would be great if there was not a conflict. | 14:32 |
| mihalis68 | the dates for the mid-cycle meet up are fixed | 14:33 |
| emccormick | oh, we have dates for the mid-cycle. Is that what you meant? | 14:33 |
| shintaro | you mean date for the ops meetup? | 14:33 |
| mihalis68 | I was just trying to find those | 14:33 |
| shintaro | its March 7-8 | 14:33 |
| emccormick | 3/7 - 3/8 | 14:33 |
| shintaro | #link https://etherpad.openstack.org/p/ops-meetup-venue-discuss-1st-2018 | 14:34 |
| smcginnis | Ah, OK. Thanks! | 14:34 |
| emccormick | Any idea when PTG is? | 14:34 |
| smcginnis | I'm checking now, but they were looking at the last week of Feb or the first week of March I think. | 14:35 |
| mihalis68 | smcginnis that was announced to the operators mailing list on july25th | 14:35 |
| smcginnis | Oh, I missed that. I thought we just had a general range of dates. | 14:36 |
| smcginnis | Thanks! | 14:36 |
| emccormick | You know, it'd be spiffy if we could get a page like this for Tokyo | 14:37 |
| emccormick | https://www.openstack.org/ptg/ | 14:37 |
| smcginnis | ++ | 14:37 |
| smcginnis | Would certainly help with getting the word out and making it more known. | 14:37 |
| shintaro | we need a logo for OpsMeetup | 14:37 |
| shintaro | The eventbrite page for Mex looked good, too. | 14:39 |
| mihalis68 | I'm struggling to find the email which announced that Tokyo had been selected officially in the mailman archives | 14:39 |
| emccormick | yeah that was awesome | 14:39 |
| mihalis68 | I agree we need a page like that and a logo | 14:39 |
| smcginnis | Would be really cool if the Foundation could do another location-specific logo. | 14:40 |
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| emccormick | So who knows who to go begging to make that happen? | 14:41 |
| emccormick | Start with Lauren? | 14:42 |
| shintaro | mihalis68 #link http://lists.openstack.org/pipermail/openstack-operators/2017-July/013971.html | 14:42 |
| VW | 8/1 from you mihalis68 | 14:42 |
| VW | if you need help honing in on the email | 14:42 |
| mihalis68 | ah yes, guess I misread the timestamp in my gmail, thanks | 14:42 |
| mihalis68 | I do feel like we don't have a big enough megaphone for important announcements like that | 14:43 |
| mihalis68 | should we copy such important things to openstack announce? | 14:43 |
| mihalis68 | or even get small blog postings? | 14:43 |
| mihalis68 | does the foundation site have "channels" | 14:43 |
| mihalis68 | ? | 14:43 |
| mihalis68 | as for who to talk to, well since mrhillsman is bringing up logistics support for the ops events with the UC, perhaps he can ask about publicity and branding | 14:44 |
| smcginnis | Super user article maybe? | 14:44 |
| emccormick | The foundation account tweeting it out wouldn't hurt either. | 14:44 |
| mihalis68 | is submission/acceptance easy with them? | 14:44 |
| smcginnis | emccormick: Good idea. | 14:44 |
| mihalis68 | +1 | 14:45 |
| emccormick | Super User article we've had for each one. All of us spamming social media with it earlier would be good | 14:45 |
| VW | indeed | 14:45 |
| emccormick | I did it, but a bit too late | 14:45 |
| mihalis68 | same here | 14:45 |
| shintaro | +1 for twitter | 14:45 |
| smcginnis | mihalis68: I'm sure they would be willing to work with us to get something out a couple months before the event. | 14:45 |
| mihalis68 | also Bloomberg's social media team e.g. @techatbloomberg | 14:45 |
| VW | but I will help mrhillsman figure out where the UC can step in to help with ops meetups | 14:45 |
| mihalis68 | fantastic, thanks! | 14:45 |
| emccormick | Anything else to cover for Tokyo? | 14:47 |
| mihalis68 | i think it's in very good shape given how much time remains for that | 14:47 |
| emccormick | Maybe action VW and mrhillsman to shepherd foundation involvement | 14:48 |
| emccormick | Just so we can follow up on it | 14:48 |
| mihalis68 | ok | 14:48 |
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| mihalis68 | #action vw and mrhillsman to confer with oo.o foundation about involvement in logistics, publicity and branding/logos | 14:48 |
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| mihalis68 | os.o | 14:48 |
| emccormick | heh | 14:49 |
| VW | sorry - network shennanigans | 14:49 |
| mihalis68 | #topic other business | 14:49 |
| emccormick | No problem. We just assigned you all the tasks while you were gone. | 14:49 |
| mihalis68 | I put the issue of notifications there and we've already come up with some ideas | 14:49 |
| mihalis68 | +1 | 14:49 |
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| mihalis68 | I feel strongly about this, since some key attendees only made plans to attend mexico at the last minute, in some cases because they just didn't know | 14:50 |
| mihalis68 | robin starmer, smcginnis for example | 14:50 |
| mihalis68 | 9 minutes left | 14:51 |
| VW | some of that was probably due to being behind a bit in the whole process because of the abrupt change in venue sponsorship | 14:51 |
| mihalis68 | smcginnis since you're here(?) where would news of the mexico event have reached you sooner? A mailing list? superuser article? foundation blog? | 14:51 |
| emccormick | I think starting with an early superuser article that we can blast out everywhere would be key | 14:51 |
| smcginnis | mihalis68: yes :) | 14:51 |
| VW | we are much further ahead on the Tokyo one and should be able to start preliminarily advertising it now, and for sure in SYD | 14:52 |
| mihalis68 | sure, but I'd like to shore up the process and avoid another stressful time for subsequent mid-cycles | 14:52 |
| emccormick | Maybe we need a booth in Syndney :D | 14:52 |
| smcginnis | I do think it's good having the su recaps, twitter (at least for me) is a good way to hear about things. | 14:52 |
| emccormick | maybe I also need to learn how to type | 14:52 |
| mihalis68 | We (Bloomberg) had a booth in Vancouver. Actually staffing such a thing is dispiriting | 14:53 |
| smcginnis | I think momentum is slowly building up and if we can make people aware of future plans far enough ahead of time, it can be on their radar and they can plan for it and hopefully we can get more attendance then. | 14:53 |
| emccormick | Yeah I know. It'd be a pain in the butt | 14:53 |
| emccormick | Would at least one announcement on openstack-dev help? | 14:53 |
| emccormick | I don't know if enough devs care | 14:54 |
| smcginnis | Now that the venue is locked in and the dates are confirmed, it might be nice to have another ML post stating those finalized details. | 14:54 |
| mihalis68 | I'll do it | 14:54 |
| VW | or even start the preliminary topic gathering | 14:54 |
| smcginnis | Cross-posted to openstack-dev would be great to help spread the word. | 14:54 |
| VW | but I have to run for my weekly in person meeting that follows this | 14:54 |
| VW | see you all next week | 14:54 |
| mihalis68 | #action mihalis68 to email the list again for tokyo mid-cycle. cc:ing openstack-dev | 14:54 |
| smcginnis | And I'll make it a point to tweet out a link to it to start getting it out there too. | 14:54 |
| mihalis68 | TTFN Matt. Stay... dry | 14:54 |
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| mihalis68 | 5 minutes left | 14:55 |
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| mihalis68 | for tweets it would be easier to have a web page to target | 14:55 |
| emccormick | Yeah Stay safe Texas peeps. I don't need to see you floating by on CNN. | 14:55 |
| smcginnis | mihalis68: True. | 14:55 |
| mihalis68 | something prettier than an etherpad | 14:56 |
| mihalis68 | I can make a wiki page for the event? | 14:56 |
| emccormick | Do we want to start hurting people's heads with it before Sydney? Maybe just the mailing list post for now | 14:56 |
| emccormick | I dunno. Maybe we do *heh* | 14:56 |
| smcginnis | emccormick: I think it would be good to raise awareness. | 14:57 |
| emccormick | something like the Vancouver page maybe? | 14:57 |
| emccormick | https://www.openstack.org/summit/vancouver-2018/ | 14:57 |
| mihalis68 | we have a page that collects links for all mid-cycles on the wiki. It's in need of some maintenance. I can do that and make it link to a "landing page" for tokyo | 14:57 |
| shintaro | I can do wiki page for Tokyo | 14:57 |
| emccormick | simple enough | 14:57 |
| mihalis68 | Ah ok. I will link to whatever you come up with Shintaro, thanks | 14:57 |
| shintaro | but wouldn't be a fancy one like the summits | 14:57 |
| mihalis68 | #action shintaro to make wiki landing page for tokyo mid-cycle | 14:58 |
| mihalis68 | #action mihalis68 to do maintenance on planning page on wiki that links to all ether pads etc, link to shin taro's page | 14:58 |
| mihalis68 | I'm sure you guys remember that page, let me find the link | 14:58 |
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| mihalis68 | #link https://wiki.openstack.org/wiki/Operations/Meetups | 14:59 |
| mihalis68 | i'll buff it up | 14:59 |
| mihalis68 | ok any last comments? | 14:59 |
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| mihalis68 | thanks to all who attended | 14:59 |
| mihalis68 | fancy is NOT a requirement | 15:00 |
| shintaro | :) | 15:00 |
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| mihalis68 | ok, time's up, see everyone next week | 15:00 |
| mihalis68 | thanks again! | 15:00 |
| shintaro | thank you | 15:00 |
| mihalis68 | #endmeeting | 15:00 |
| openstack | Meeting ended Tue Aug 29 15:00:31 2017 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 15:00 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-08-29-14.00.html | 15:00 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-08-29-14.00.txt | 15:00 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-08-29-14.00.log.html | 15:00 |
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| mrhillsman | sorry had to step away, will catch up via logs | 15:12 |
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