Tuesday, 2017-08-01

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mihalis68anyone around yet?13:58
mihalis68IRC meeting for the ops meet up team in 2 minutes13:58
VWo/13:59
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mihalis68o/13:59
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mihalis68hello!13:59
mihalis68#startmeeting Ops Meetup Team14:00
openstackMeeting started Tue Aug  1 14:00:03 2017 UTC and is due to finish in 60 minutes.  The chair is mihalis68. Information about MeetBot at http://wiki.debian.org/MeetBot.14:00
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.14:00
mihalis68hello all14:00
openstackThe meeting name has been set to 'ops_meetup_team'14:00
shintarohi14:00
mihalis68https://etherpad.openstack.org/p/ops-meetups-team14:00
mihalis68please sign up in the attendees list14:00
emccormickvagreetings14:01
emaganaHello All!14:01
mihalis68I had two actions, to get our social media folk tweeting about the mexico event, and to mail the list that we plan to formally approve the APAC proposal for Tokyo today. both COMPLETE14:01
mihalis68the other action was emagana to check on status with the local team for MC even14:01
mihalis68emagana you did that, right?14:01
emaganamihalis68: So far we have in the system 26 registered14:01
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mihalis68yes, I checked with the eventbrite author by email. 2614:02
mihalis68disappointing14:02
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mihalis68#topic actions from last week14:02
mihalis68all actions complete14:02
emaganamihalis68: We have the lunch and breaks covered and the badges14:02
shintaroincluding local ops?14:02
mihalis68#topic mexico city mid-cycle meetup14:02
mihalis68that is great news14:02
emaganashintaro: Yes14:02
mihalis68was another sponsor found, then?14:02
shintaroemagana: :(14:03
emaganaa local company as far as I know14:03
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mihalis68my employer Bloomberg is offering to sponsor schwag, however if there are more important items still lacking sponsorship we may be able to replay that14:03
emaganaWe posted yesterday in the local team meet-ups page and facebook page14:03
mihalis68replan14:03
mihalis68for those who didn't see the news, the planning for this event has been mostly in a slack team14:04
mihalis68and was mostly in spanish14:04
emaganamihalis68: Actually, I got something wrong. Stil not sponsor for badges but the schwag that Bloomberg is planing to cover..14:04
mihalis68I think we need to revisit how that aspect should be handled in future, but I'd like to wait on that topic14:04
emaganawe need help from this team to complete the agenda14:05
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mihalis68is the cost estimate accurate for only 26 people? I think we were wiling to pay the original schwag estimate but we only have about 25% of the normal attendance14:05
mihalis68one thing I should point out, this is the last meeting in which we can really affect the event. it's next week and my colleague will already be on his way by now and I will be traveling a bit later that day14:06
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emaganaI think we should change the "style" of this meet-up and making it more like any local short meet-up14:06
mihalis68ok. Works for me14:06
mihalis68if we assume that's the plan, what are the essentials?14:07
mihalis68to me I know we have promised a venue, wifi and lunch14:07
mihalis68anything else *essential* ?14:07
emaganaI am still geting the facts wrong.. Lunch is still not covered.. my bad.. Gloria from the local team sent a clarification over slack yesterday that I did not read until now..14:07
emaganaOk. We have venue with wifi14:08
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emaganaWe need to find out if we could find a lunch sponsor ASAP14:08
emccormickvaPerhaps we need to get Bloomberg on that one instead?14:08
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mihalis68here is my proposal : skip schwag. Update catering budget for, say, 30 people (26 booked and some late bookings). I can probably switch our sponsorship to fund lunch14:08
emaganahave simple tags instead of fancy badges14:08
emccormickvaSwag we can live without14:08
emccormickva*nod*14:09
emaganacorrect14:09
mihalis68ok seems there's consensus. We'll take this offline14:09
shintarolunch, not :)14:09
mihalis68anything else not done that is absolutely essential for this event to work?14:09
emaganashintaro: I was wrong. Apologies. There was a clarification about lunch but I just got it this morning. Still too early for me..  :-(14:09
shintaroagenda, I guess14:09
emaganaYes, the agenda14:10
mihalis68we can work on that via email and/or google docs between now and then, right?14:10
emagana#link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=69433277614:10
emccormickvaWe can and must14:10
shintarowe need to find the moderator14:10
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shintaroand still only few +1s to decide which agenda gets the spot14:11
shintaroI've added the column for agenda list and +1 counts in the google spreadsheet14:12
mihalis68An interesting session is documentation and I can moderate as I have stirred up something good. I escalated my frustration at the EOLing of docs for openstack versions I have deployed. Our openstack support person from canonical took it up with the docs team and they are working on fixing this14:12
emccormickvawell we're at 19 sessions14:12
emaganayou can put me down as moderator for any session14:12
emccormickvaso we can easily do them all14:12
mihalis68we need a volunteer to rough out the agenda given the topics etherpad14:12
mihalis68not an easy job14:13
emccormickvaI'll take at least one as well of course14:13
shintaroshould we have multiple sessions for 26 of us?14:13
smcginnisMight be better to just go through the list of topics.14:13
smcginnisDepending on the crowd, some might take 10 minutes, some might take 40.14:13
mihalis68seems like a pragmatic simplification. At this stage that wins my vote14:14
emccormickvayeah I was kind of thinking more working group, less fishbowl14:14
emccormickvadid I already say that? I'm half asleep still :/14:14
mihalis68you may have said that to me on slack :)14:14
VWThat seems reasonable with the smaller size14:14
mihalis68so we just take the topics with the most +1s and slap them into the agenda in a single track?14:14
shintaro+114:15
emccormickva+114:15
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emccormickvaWhat did we call those flash sessions at the summits?14:15
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mihalis68lightning talks14:15
shintaroin that case, docs and container on/under openstack to start with14:16
emccormickvasessions that came out of other sessions14:16
emccormickvanah those were more 5 minutes presentations. I mean ones that people put together an impromptu session in an empty room14:16
shintarobof?14:16
smcginnisOn the dev side, this is how we used to run our Cinder midcycles.14:16
mihalis68volunteer to do this straightforward transfer of popularity-ordered topics into agenda14:16
mihalis68?14:16
smcginnisSometimes one topic would bring up a new one,.14:16
smcginnisIt made it easy to slot those in without needing to redo a whole schedule.14:17
smcginnisAnd sometimes there were topics that no one really needed to discuss, so we pretty much just brought it up, asked if there were any questions, and moved on to the next one.14:17
mihalis68so no agenda at all? just topics?14:17
mihalis68(difference being agenda has start/finish times)14:17
smcginnisA little freeform, but yeah, basically just a list of topics to discuss.14:17
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mihalis68any objections to this? for NYC the bit about translating topics into fixed time slots was agonizing14:18
emccormickvamihalis68 Maybe just "working session" "lunch" "break" etc?14:18
mihalis68so I am glad to not have to try14:18
smcginnisemccormickva: ++14:18
mihalis68yeah works for me14:18
mihalis68by the way, the catering should cover coffee, lunch coffee I believe14:19
mihalis68operators seem to like caffeine14:19
mihalis68#cantthinkwhy14:19
smcginnisCoffee is a must. :)14:19
emccormickvaheh14:19
mihalis68ok I am not hearing objections to anything14:19
emccormickvaI miss the little espresso machines in Milan14:19
mihalis68#agreed try to switch single sponsor (Bloomberg) to cover food and drink14:19
mihalis68#agreed simplify agenda into "working session", "Lunch", "break" periods14:20
shintarothank you mihalis68 and Bloomberg!14:20
emccormickvasomeone buy some "Hello I am..." tags ?14:20
VWindeed - thanks mihalis6814:20
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emccormickvabadges done14:20
emccormickvaand a sharpy14:20
emaganamihalis68: I will find out if I can make Workday to sponsor something14:20
emccormickvaie14:20
mihalis68remains to be seen if I can pull that off. My inbox has the discussion so far on our sponsorship... in spanish14:20
mihalis68I14:20
mihalis68I14:20
mihalis68ll ping my spanish speaking colleague now saying we need to replan on the hoof here14:21
smcginnisI haven't looked at the topic list lately, but maybe we need to add one to talk about how to make future ops midcycles valueable/more compelling for ops to attend?14:21
emaganamihalis68: Let me know if I can help translating something14:21
smcginniscompelling/attractive14:21
emccormickvaextend out the feedback session14:21
emccormickvathat certainly can stay on the agenda14:21
smcginnisThat works.14:21
VWor we need to bite the bullet and go to a larger number of smaller, meetups14:21
VWthat are loosely connected14:22
emccormickvaThey've always been really good. I don't know what's got people not going other than maybe saving money for Sydney14:22
smcginnisMaybe just piggy back on the OpenStack Days events?14:22
emaganaI got the feeling that we assumed that there was much more interest around OpenStack in Mexico that what really is14:22
emccormickvaalso a long ass trip for Europeans.14:22
smcginnisemccormickva: Two very good points.14:22
mihalis68this planning cycle was troubled14:23
emaganaI was told that the OpenStack Days in Mexico was cancelled14:23
mihalis68intel made a very nice sounding offer but then pulled out14:23
mihalis68we had already selected north america14:23
emccormickvaI guess this is why I keep getting consulting work down there ;)14:23
mihalis68and there was a "not USA" sentiment14:23
mihalis68which I can understand, don't get me wrong14:23
emaganawe need to learn from this, we should only pick places where we have a strong local sponsor.14:24
mihalis68I think we will need to see a good level of interest in future proposals or just not do one if we have no popular proposals14:24
emccormickva+100014:24
emaganamihalis68: Agree14:24
smcginnisMaybe that's the key, start with the sponsor, not the location.14:24
mihalis68yes we must have an actual hosting org for all future mid-cycles14:24
shintaroagree14:24
emaganamihalis68: +114:24
emccormickvaat least our next one is awesome :)14:24
smcginnis:)14:24
emaganaI think we should complete the agenda and trying to make an extra effort.14:25
emaganaI was wondering if we could take a way the cost of the event? but we could end up with a lot of people with minimal knowledge on OpenStack14:25
emaganaBTW. Is the OpenStack Foundation willing to pay for something?14:26
emccormickva$20 is hardly prohibitive14:26
mihalis68if $20 is a barrier, I feel that you may not be part of the target audience14:26
emccormickvabutif you hear of local folks that it's keeping away, tell them to come anyway.14:26
mihalis68I'm sorry if that sounds bad14:26
emccormickvaI can sponsor someone ;)14:26
mihalis68I mean $20 isn't nothing, but it's two full days of work14:26
emccormickvafoundation money is hard to come by emagana.14:27
emccormickvacould email Tom and ask. Can't hurt14:27
mihalis68I would not depend on that at all14:27
mihalis68update: Bloomberg hasn't paid for schwag, so it seems that switching to cover lunch + break beverages could be done14:27
emccormickvanope14:28
emccormickvacool14:28
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mihalis68maybe companies can send some. Bloomberg sent laptop cases and cellphone batteries to openstack vancouver14:28
mihalis68that gets the logo out there at least, and shows involvement in a way14:28
emaganaemccormickva: wow.. I do not get it, this event is to promote OpenStack as well14:29
mihalis68ok, emagana you want to see an actual agenda, let's you and I try to do that. We have a fallback position of just anonymous working groups all day long, interspersed with breaks. If we fill even some of those slots in with popular items we are improving14:29
emaganamihalis68: Sounds good! I will be in IRC all day14:30
emaganaI have some meetings in the AM but getting more time in the afternoon14:30
mihalis68#action mihalis68 and emagana to attempt to flesh out some of the agenda with specific topics in specific timeslots14:30
shintarolist of topics are on column J and +1 counts are on L14:31
emccormickvaDo we want it printed?14:31
mihalis68emagana I get the impression that the foundation's focus is more on openstack devs and openstack corporate/vendor interests. In some key ways the operators team is kind of a balancing force, representing those of hands-on getting killed by.... sorry I m ean using openstack14:31
emccormickvaI can probably burn a little ink and cardstock here and bring it with me.14:32
emaganamihalis68: So sad if that is their vision14:32
mihalis68nicely done #action emccormickva to print off some agendas, assuming it gets prepared14:32
mihalis68I don't think it's war, but I think they have their hands full with other things14:32
VWI would disagree a bit mihalis68. Most of my conversations with them have been about how we get Ops folks to drive more of the conversation14:33
emaganaWhat if I sent an email to the Foundation? Jonathan and Mark directly?  maybe cc to Alan?14:33
VWespecially around direction of the software14:33
mihalis68I'm not against talking to them saying we're struggling here14:33
VWIt's true that they do want more input from app devs too14:33
emccormickvaGo for it14:33
emaganaI was in the OpenStack Board of Directors. I hope they at least read my email14:33
emccormickvawhat've you got to lose emagana?14:33
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smcginnisemagana: I think that's a good idea.14:33
emaganaemccormickva: My patience around them14:33
emccormickvacc Tom also as he's always been our ..sort of ... benefactor14:34
mihalis68vw I hope you're right. some of this came from when they split off devs into ptg and there was no obvious reason to go as a non-specialist operators14:34
emccormickvahehe14:34
emaganaI know many things.. that I should not...14:34
mihalis68my business sponsors literally thought ops meetups were dead - all you need is the devs and then the summits,right?14:34
emaganamihalis68: Have an action on me to write the Foundation asking for money..14:34
VWwell, that's because they want the operators in the forum session talking to key devs about WHAT the next version should do, mihalis6814:34
VWnot about blueprints, etc14:35
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mihalis68#action emagana to contact OpenStack Foundation for sponsorship for mexico city meetup14:35
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emaganaI have to say that I contacted two Board members: Alan (suse) and Lew (cisco) and neither of them answer my request for sponsors and participation. Both companies have a goos representation in Mexico but nothing from them.14:36
mihalis68I propose we form up into a temporary team on email to finish any mexico city planning. If you agree please o/ now as we have another important agenda item here today14:36
mihalis68o/14:36
emaganamihalis68: +114:36
mihalis68anyone else?14:37
shintaroo/ but on my business hours14:37
mihalis68understood14:37
mihalis68#topic APAC proposal14:37
mihalis68for NTT to commit to the venue, it must be approved by the ops meet up team14:37
mihalis68can we do that today?14:37
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shintaroyes please14:37
mihalis68#link https://etherpad.openstack.org/p/ops-meetup-venue-discuss-1st-201814:38
mihalis68first question do we have sufficient representation of the community here today to make it a reasonable thing to approve?14:38
mihalis68second question is the proposal suitable?14:38
mihalis68anyone feel the answer is no to either?14:39
VWproposal is suitable14:39
mihalis68+114:39
VWI think we have to go with "we have enough folks" or we'll never get started14:39
mihalis68it definitely complies with global region and timeslot for a start. It also has a clearly defined host14:39
mihalis68VW we have had 1 or 2 meetings with 2 people. I posited they were below quorum at the time14:40
VWyeah - I know we've had some light meetings14:40
emccormickvaI think we're good14:40
VWI'm just saying we have reasonable group today14:41
emaganasame here! we should go for it14:41
emccormickva+1 VW14:41
mihalis68we are, what, 5, today? mihalis68 emagana emccormick shintaro smcginnis14:41
emccormickvaVW14:41
mihalis686!14:41
mihalis68it is proposed that the above-mentioned meet up proposal is formally accepted by the team. All in favor say o/ or +114:42
mihalis68o/14:42
shintaroo/14:42
emccormickva+114:42
VWo/14:42
emccormickvaok that's 4 with 2 napping :D14:43
mihalis68maybe sean is asleep14:43
mihalis68emagana?14:43
emaganao/14:44
mihalis68#agreed the APAC proposal is accepted by the ops meet up team14:44
mihalis68hurray!14:44
shintarothanks all! I'll get things moving14:45
emccormickvaAwesome!14:45
mihalis68#action mihalis68 to email the operators list notifying that this is now accepted14:45
emaganashintaro: It seems that you will be very busy  ;-)14:45
shintaroright :)14:45
mihalis68#action mihalis68 to update the ops meetups team wiki on openstack.org to record the venue selection choice and link to the proposal.14:46
emccormickvaONe other thing that came to me re: mexico14:47
mihalis68ok that was the main other work item for today, it was important to give that some quality time to get it recorded as approved and unblock preparations14:47
emccormickvais someone doing registration?14:48
mihalis68any other thoughts?14:48
emccormickvaie. will there be a warm body up front?14:48
smcginnisSorry, I had to step away. Totally in favor of giving shintaro work to do. ;)14:48
mihalis68I don't think we know about registration nor signs14:48
mihalis68great, APAC proposal is accepted unanimously14:48
shintarothanks smcginnis14:48
emccormickva*snoopy dance*14:48
mihalis68#info APAC vote was unanimous14:49
smcginnis:)14:49
emccormickvaemagana who's the one that's been talking to the venue.14:49
mihalis68signs are important for the sponsors14:49
emccormickvaie. Who do they know?14:49
mihalis68since we only have one, I only have to worry about them (my employer)14:50
emccormickvaDo you have a nice "Bloomberg Rocks" banner you can stick in your suitcase? :D14:50
emaganaemccormickva: what do you eman?14:51
mihalis68#action mihalis68 to look into available bloomberg schwag to send instead of custom signage14:51
mihalis68I don't think I can get banners, but small freebies may be doable. Bloomberg has lots of that stuff.14:51
emccormickvaemagana I mean someone needs to get there before everyone else, preferably someone they've talked to14:51
mihalis68the venue contact is gloriapg I think14:52
emccormickvaI can go early and help with registration but a body should be there ahead of time14:52
emccormickvamaybe even the night before if they'd let us set up then14:52
emaganaI can do that as well.14:52
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emaganaI will actually be there one day ahead. Part of the request for having the venue for free is to provide a one-day training on OpenStack14:52
emaganaSo, I am the trainer14:53
emccormickvaI get in at 1pm the day before14:53
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emccormickvaso I could swing by to set some stuff up if it can be done14:53
emccormickvaand assuming there's stuff to set up ;)14:53
emagananot sure if we have that staff emccormickva14:53
emaganadoes anyone keep some of the signals from previous meet-ups?14:54
mihalis68we have just five minutes left14:54
mihalis68so far the follow-on discussion on final details for this meet up will be on email between myself emagana and emccormick AFAIK14:55
mihalis68I'll be happy to help once I get there, but that will be a bit later the day before14:55
mihalis68late afternoon or early evening14:55
mihalis68oh yeah, one followup from last week, I14:56
mihalis68Im in the same hotel as emc and shintaro14:56
emccormickvaI guess I can see if I can find badge holders and badges. Maybe print some up too14:56
VWOk - I have to run to an in person meeting14:56
VWsee you all next week!14:56
mihalis68NH collection14:56
mihalis68you're coming? or see us on IRC?14:57
mihalis68I think he just means IRC, unfortunately14:57
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emccormickvaemagana IF you have eventbrite access, can you send me the list of registrants on Friday maybe?14:57
emccormickvamihalis68 what sort of signage do we need. Just a sign up front saying "Welcome to the Ops meetup!" and "Register here" or something?14:58
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mihalis68a banner to put a logo into photos of the groups helps with the marketing side14:59
mihalis68small signs saying "meet up this way" help to get attendees into the right room14:59
emaganaemccormickva: I have the list right now15:00
mihalis68any last minute thoughts? We are about out of time. erik we can take this to slack or email15:00
mihalis68last call15:00
emccormickvaemagana shoot it to me now and maybe let me know if there's any more on Monday15:00
emaganaok15:00
emccormickvaI'll try to get some badges printed here at home.15:00
mihalis68ok. Thanks everyone. I'm glad we made some progress here even with some difficulties15:00
mihalis68#endmeeting15:00
emaganamihalis68: Thank you!15:00
openstackMeeting ended Tue Aug  1 15:00:54 2017 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)15:01
openstackMinutes:        http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-08-01-14.00.html15:01
shintarothank you15:01
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-08-01-14.00.txt15:01
openstackLog:            http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-08-01-14.00.log.html15:01
emccormickvaThanks mihalis6815:01
smcginnisThanks everyone!15:01
emccormickvathis is going to require a lot of tequila.15:01
emccormickva:D15:01
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smcginnisemccormickva: ;)15:02
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mrhillsman:(15:03
mrhillsmanmissed meeting15:03
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emccormickvamrhillsman will be on Slack in a bit15:04
mrhillsmanok cool15:04
emccormickvalots of holes to fill still, but getting there15:04
smcginnismrhillsman: All action items assigned to you.15:05
mrhillsmanhehe15:05
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mihalis68I can switch our sponsorship to the catering15:15
mihalis68confirmed15:15
mihalis68(this relates to the ops meet up team meeting we just had)15:15
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emaganamihalis68: awesome!15:27
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