Tuesday, 2017-01-10

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fifieldtHola15:01
emccormickGood morning everyone :)15:01
mihalis68good morning15:01
mihalis68I just put a little agenda sliver up15:01
fifieldtGood evening!15:01
mihalis68https://etherpad.openstack.org/p/ops-meetups-team15:01
mihalis68Shall I chair or would someone else like to?15:01
shintarohi all15:01
mihalis68Good Middle-of-night to you!15:02
mihalis68#startmeeting Ops Meetups Team15:02
openstackMeeting started Tue Jan 10 15:02:32 2017 UTC and is due to finish in 60 minutes.  The chair is mihalis68. Information about MeetBot at http://wiki.debian.org/MeetBot.15:02
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.15:02
fifieldtMihalis68, I am mobile, so chairing not great for me15:02
openstackThe meeting name has been set to 'ops_meetups_team'15:02
mihalis68#topic15:02
mihalis68#topic review of last weeks actions15:02
mihalis68I was to mail the planning ether pad to the mailing list - DONE15:02
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fifieldtApologies - I still have not got the eventbrite up15:03
mrhillsmano/15:03
fifieldtThis is because my.colleagues were doing PTg thinga15:03
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mcuniettihi all15:03
mihalis68I was to check with Bloomberg re: Sponsorship. My nearest spending approver is abroad, however I heard from some new possible sponsors during the week15:03
fifieldtWithin the week.ia the aim15:03
mrhillsmani am waiting for responses to my action items, intel for fall mid-cyle and rackspace sponsorship15:04
fifieldtMihalis68: we had an EoI from huawei for.milano sponsorship15:04
fifieldtHello to.anni or rocky if they are attend ing15:04
mihalis68Anni Lai got in touch from Huawei15:04
mcuniettiI am still lacking any response from my candidate sponsors15:05
mihalis68tom sent a great summary of this process, likely costs, what sponsors "get" etc etc15:05
mcuniettiCloudbase, SuSE, Redhat...no one answering15:05
mihalis68to Anni that is. She says there is strong interest from several Chinese companies15:05
mcuniettialso tried Cisco15:05
VWo/15:06
izaakko/15:06
fifieldtYay VW, izaakk15:06
matt_jarvisafternoon15:06
matt_jarvissorry I'm late15:06
emccormickmihalis68: Can we archive that doc somewhere for use each round? Maybe a link on the wiki or something?15:06
mihalis68Absolutely15:07
mihalis68#action mihalis68 to convert Tom email into a suitable wikipage for reuse15:07
emccormickty :)15:07
mihalis68I'll strip specific details like names and companies15:07
fifieldtThanks mihalis68 - I can provide backing as needee15:07
mihalis68i have now checked with my spending approver via email. I hoped to do it in person but missed my chance, so my actions are DONE15:07
fifieldt:D15:08
mihalis68I think that's all the actions that were recorded last week. Last week was short due to a brief agenda and not that many joining15:08
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mihalis68ok so the next item I put on the agenda is Milan planning15:09
mihalis68I understand that sponsorship decisions are urgent. What else still needs doing other than that and the agenda/moderators etc?15:09
fifieldtHow is the brainstorming going?15:10
mihalis68I think we have the date, venue, floorpans, assurances on wifi, hotel info etc15:10
fifieldtDo we have good topics yet!15:10
mcunietti:-)15:10
mcuniettihappy you're happy15:10
emccormickMaybe a little "getting around" thing from one of the locals?15:10
fifieldtYes, mcunietti is doing a great jobb15:10
fifieldt+1 emccormick15:10
mrhillsmanfor sponsors, who do they need to get in touch with?15:11
emccormickI suppose the wikitravel page is sufficient, but a little verbose.15:11
mihalis68the planning ether pad is #link https://etherpad.openstack.org/p/MIL-ops-meetup15:11
mcuniettiby "getting around" you mean maps and suggested venues, tourist info etc? we'll do it15:11
fifieldtMrhilsman, mihalis68 , I guess sponsors are best to get in touch with mcunietti15:11
emccormickparticularly getting from the airports to the hotels / venue. The rest is gravy :)15:12
fifieldtMcunietti, have you paid for anything other than.space yet?15:12
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shintaro+1 emccormick15:12
fifieldtAs in - do.other sponsors pay Enter or the vendor directly v15:12
mrhillsmanmcunietti should we just provide them an email address for you or give them enter's contact details and ask to speak with you?15:12
mihalis68one question in this area for Anni is details of how money is handled15:12
mcuniettififieldt: not yet15:12
mrhillsmanor is that not figured out yet15:13
mcuniettiemccormick: we'll provide a website with all the info, let me check if that is feasible15:13
fifieldtThanks mcunietti, I guess in this case other sponsors could pay eg food vendor directly15:13
mcuniettififieldt: may be a problem matching all sponsorships with exact fees15:13
emccormickmcunietti: Thanks!15:14
fifieldtYeah?15:14
mihalis68so the financial details are ad hoc? Anna said Huawei is very big with a very rigid finance system.15:14
mrhillsmanmost companies probably are15:14
mihalis68fifield have we processed sponsorship through the openstack foundation for these things?15:14
fifieldtNaw, normally funds went.direct to.suppliers15:15
mcuniettilet me know how are we supposed to manage suppliers, either by our pockets or by sponsors', maybe I'd need some clearance from acct office15:15
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mcuniettififieldt: mobile.keyboard uh? :-)15:15
fifieldtSo very.much :)15:16
mihalis68unfortunately I have little insight. Bloomberg (my employer) picked up the rental and all food and facilities and nothing else. Then a separate effort got the first evening event partially sponsored15:16
mihalis68Bloomberg was thus able to just pay the venue directly15:16
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mrhillsmanso we have to wait until next meeting for those details mcunietti?15:16
mcuniettimrhillsman: what details? sponsorships or travel info?15:17
mihalis68So we need a list of items to be funded and then try to get a sponsor for those items?15:17
mrhillsmansponsorships15:17
mrhillsmanmaybe if we get an itemized list we can have sponsors pick up tab15:17
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annilaiHi15:17
mihalis68matt did you pool some sponsors for Manchester?15:17
mihalis68hi Anni15:17
mcuniettimrhillsman: do you mean how much or who is going to pay? I don't understand15:17
mihalis68We are just discussing sponsorship details for the milan meetup15:18
annilaiSorry for being late. Went to the wrong channel15:18
fifieldtHi annilai!15:18
mihalis68oops sorry if we didn't make it clear enough15:18
mcuniettimihalis68: AFAIK matt did an exact match and sponsors paid the suppliers15:18
fifieldtPlease meet everyone15:18
annilaiHello, everyone! Glad to be here15:18
fifieldtAnnilai is a big boss in Huawei15:18
emccormickHello annilai! :)15:18
shintarohi Anni15:19
mihalis68the specific question is : what items are currently not paid for for Milan and who can pick up the tab for those15:19
annilaiNot really just a messenger15:19
fifieldtWe are privileged to have her here15:19
mrhillsmanhi annilai, thanks for dropping in15:19
mihalis68I believe just the space rental is taken care of?15:19
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mcuniettimihalis68: except for the venue, everything else has not been paid yet and there is no one on the horizon willing to pay for it :-)15:19
fifieldtAnnilai, mcunietti is our friend that is leading the venue in Milan15:19
annilaiOk15:19
mihalis68Ok, let us try to make a list15:19
mcuniettiHi Annilai, nice to meet you!15:19
annilaiLikewise15:20
mihalis68Lunch both days. That's really important to hold the day together vs. people leaving the event to shop for food15:20
fifieldtTrue!15:20
mihalis68mcunietti have you costed catering for that?15:20
mcuniettimihalis68: food and soft drinks for 2 days, night event (=> Foundation?), prints and signage15:20
mcuniettiyes we already did this calculations two weeks ago, I guess it's also in the etherpad15:20
mcuniettithree weeks ago, sorry15:21
fifieldtSo, annilai, it around like if you are interested in sponsoring you have the option of working with mcunietti or paying directly to catering vendor15:21
VWamen to the lunch on site15:21
mcuniettiyes it's there, Dec 20th15:21
mihalis68ok I see it now15:21
mihalis68thanks for reminding me!15:21
mcuniettinoprob15:21
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fifieldtFor example :)15:21
mihalis68catering approx 4,500 - 5000 Euros15:22
annilaiAt this point I can't commit yet I still have to make a business case and propose it to HQ15:22
fifieldtOf course15:22
mcuniettiannilai how about a discussion offline? mcunietti@enter.eu, +39 340 319501615:22
annilaiThat's why I'm here, I will let you know as soon as I get the greenlight15:22
mihalis68badges and signs 750-1000 euros15:22
mihalis68tell you what, I'll ask if Bloomberg can cover badges and signs15:22
annilaiSure, discussion offline is great. My email is anni.lai@huawei.com15:23
mcuniettiBTW, did you see the accomodation information I posted on Etherpad before Christmas?15:23
fifieldtAnnilai has overlords to please from a potential sponsorship perspective, but she also has a lot of operator friends at many important companies15:23
fifieldtShe might be able to get some great attendees from some.telcos15:24
annilaiYes! I'll get my operator friends to come. Milan is a good place ! 😂15:24
fifieldtExperienced people who.might be able to moderate15:24
annilaiYes !15:25
mrhillsmanmcunietti can i have rackspace reach out to you via that email directly?15:25
mihalis68ok someone want to take an action to try to arrange sponsorship for catering?15:25
mcuniettiannilai: you got mail15:25
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mcuniettimrhillsman: of course!15:25
fifieldtHi zioproto!15:25
mcunietticiao Saverio15:25
mihalis68seems like there's potentially money available, it's a coordination effort mainly15:25
mihalis68mcunietti can I give you the action since you're picking up this topic via email with Anni?15:26
annilaiWhen do u need answer by?15:26
annilaiAnswer to sponsorship ?15:27
mihalis68I will try to get an answer for my bit by next meeting15:28
mcuniettiannilai: is the question for me or mihalis68?15:28
mihalis68#action mihalis68 to get answer on Bloomberg sponsoring badges and signs for next meeting15:28
annilaiAll of u. I need to know the deadline for sponsorship15:28
mcuniettiI think end of January is fine15:28
annilaiMy company moves very slowly so I need to know the deadline15:28
annilaiGot it. Thx15:28
mcuniettione and a half month advance for catering and mid-week night event is sufficient15:29
mcuniettican be later anyway15:29
mcuniettiannilai: get a 10 day grace period more15:29
mihalis68#action annuli to get answer about Huawei sponsoring some or all of the catering for Milan, deadline end of Jan 201715:29
annilaiOk. Thx15:29
mihalis68sorry I got autocorrected there15:29
mihalis68Ok. logistics are moving for milan15:30
mihalis68i think the agenda is lagging15:30
mihalis68matt_jarvis you here right now?15:31
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VWwas he taking a first pass?15:31
mihalis68#action annilai to get answer about Huawei sponsoring some or all of the catering for Milan, deadline end of Jan 201715:31
emccormickWe have lots of General session ideas but few working group sessions at this point15:31
mihalis68(I did that action again just to fix the name)15:31
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mihalis68VW matt was to be benevolent dictator for this bit of it, however it seems perhaps he has a lot going on15:32
mihalis68he just changed jobs15:32
mcuniettiemccormick: can I still add ideas for working sessions?15:32
mihalis68I did fwd the planning ether pad link to the mailing list, but unless I'm wrong we're not getting much tractioon15:32
VWah - gotcha mihalis6815:32
VWI am happy to help with schedule planning15:32
VWI won't be making it to the meetup, though15:33
matt_jarvismihalis68, sorry am in another meeting at the same time15:33
mihalis68understood. I can't make it either15:33
emccormick<mcunietti: of course. It's just an open etherpad right now.15:33
fifieldtMihailis68 - if acceptable, I can email.past attendees15:33
mcuniettithanks15:33
mihalis68yes, fiefeldt I think we need to jump to email and find out who's able to really help get this moving. I should be able to help15:34
mihalis68who's in for plan-by-email?15:34
annilai+115:34
mihalis68mccormick?15:34
shintaroo/15:34
mcuniettiis there more to say about Milan? I'm on a hurry and need to leave early, sorry15:34
mihalis68mcunietti i think we are good other than session planning, thanks!15:35
mcuniettiI mean Milan logistics15:35
mcuniettithank you all15:35
mihalis68yes understood15:35
mcuniettibye everyone15:35
annilai Bye15:35
VWbye mcunietti15:35
shintarobye15:35
mihalis68#info just past halfway through allotted meeting time15:35
mihalis68it looks like fifieldt offered to do the kick-off email15:36
mihalis68yes? :)15:36
fifieldtJa15:36
emccormickmihalis68: Sorry distractions. Yes email is fine15:36
fifieldtAnnilai, for reference mihalis68 is Chris Morgan :)15:36
annilaiPls include me on email communication . Thx15:37
annilaiOk. I see.15:37
mihalis68#action fifieldt to email the planning team to get session planning really moving - past participants and definitely mihalis68 vw annilai shintaro matt_jarvis15:37
mihalis68anyone else wish to be cc:ed on that?15:37
annilaiRocky15:37
emccormickand me15:37
emccormick:)15:37
fifieldtAbsolutely15:37
mihalis68ok very good, thanks!15:38
annilaiPls include rocky on our side too.15:38
mihalis68is that enough about milan for now?15:38
fifieldtAlways, rocky is awesome15:38
emccormickmilan == covered15:38
mihalis68ok. #topic early planning for August 201715:38
mihalis68Has everyone seen the intel proposal? They are saying they can host in Oregon in August15:39
fifieldtAny details yet?15:39
mihalis68I don't think we have voted on that proposal being accepted15:39
mihalis68mrhillsman was actioned to ask them for more15:39
fifieldtI am meeting Carol B. tomorrow and can ask15:39
mihalis68oh great15:39
mihalis68#action fifieldt to obtain more detail on intel hosting proposal for oregon august 201715:40
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fifieldtAck-ack15:40
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mihalis68in that case, shall we vote next week on the proposal that intel's proposal is locked-in?15:40
emccormicksounds good.15:40
annilaiPlus one15:41
mihalis68we are slightly in new territory. For the NYC slot we had two proposals, so had to have the poll15:41
mihalis68but for "north america region, 2nd meet up in 2017" we only have intel, so I guess it's a formality15:41
mihalis68(before NYC we just had Tom's magic process making it all happen "effortlessly" :)   )15:41
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emccormickThose were the days15:42
mihalis68ok #info meetup team to vote on intel proposal for august 2017 next meeting 2017-1-1715:42
annilaiI'll try Huawei too if we need a backup for North America15:42
mrhillsmanyeah, i mentioned when i came in15:42
emccormickWe've allowed plenty of time for other proposals to pop up and sent multiple calls, so I see no reason to drag it out past next week15:42
mrhillsmani hit up carol mihalis68 fifieldt15:43
mihalis68oh yes I see now you said you were waiting for a response15:43
shintarowhere is the latest proposal? still here ? https://etherpad.openstack.org/p/ops-meetup-venue-discuss-aug-201715:43
mihalis68mccormick I agree, we agreed a cutoff of end of 2016 for NA proposals and intel was the only one15:43
mihalis68I believe so Shintaro15:44
mihalis68i think voting next week is just so that everyone has enough details to make an informed choice15:44
fifieldtI also want to talk with shintaro about the potential for.something at OpenStack Tokyo day15:44
shintarook. fifieldt it's in July15:44
fifieldtIt would be great to get something in APAC this year, I believe15:44
annilaiHow about China day ?15:45
mihalis68#action mihalis68 to notify operators mailing list when full intel details are provided and let them know we'll agree this proposal unless a problem is found (unlikely)15:45
annilaiThe last Monday and Tuesday of July15:45
shintaroWe are planning a local meetup in Days Tokyo.15:45
mihalis68#topic APAC operators meetings15:45
mihalis68proposals: operators meet ups at China day and at openstack tokyo day15:46
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annilaiI would like to propose Chyna day for APAC if it's not too late15:46
mihalis68Seems good to me!15:46
annilaiChina day15:46
annilaiIn that case why huawei can definitely host15:47
zioprotohello, I just arrived in front of the screen, reading the log right now :)15:47
mihalis68so there's no limit to how many times operators can get together15:47
shintaroWe did this last year and had good attendance from Japanese ops15:47
fifieldtIndeed15:47
mihalis68As I understand there's agreement to do a minimum of two mid-cycles and two summits and then whatever extras people can pull together15:47
fifieldtI went to the jp ops meetup last year and it was quite good15:48
annilaiGreat !15:48
shintaroand also did it in Okinawa last month15:48
mihalis68There's a small chance I'd try to do china. My daughter is doing well learning mandarin15:48
fifieldtAlso, China day was good :p15:48
annilaiHa ha.. she can come and help15:48
mihalis68she's not very into openstack, but she could be my interpreter! :)15:48
fifieldtWould pay to.see this15:49
mihalis68heh15:49
fifieldt^_^15:49
annilaiOk 👌15:49
mihalis68I have a link I can share. She did a mandarin language video for a school project15:49
mihalis68it's funny, especially if you understand the words15:50
annilaiHuawei is hiring .. she can apply :)15:50
mihalis68apologies for getting so offtopic15:50
zioprotoAugust will be North America or APAC ? I got confused ?15:50
VWNorth America15:50
VWbut what you are seeing here is the beginning of what we talked about15:50
mihalis68August is the "official" mid-cycle meet up15:50
VWnot just one Ops meetup every 6 months15:51
VWbut more regional events15:51
emccormickNA15:51
VW:D15:51
zioprotookay15:51
mihalis68i think the only true "official" thing about it is the community tries to all get there15:51
mihalis68which is why there's a travel distance optimization effort15:51
mihalis68what can this team do to assist these other regional events?15:51
mihalis68We can get the word out within our organizations of course15:52
mihalis68anything else?15:52
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emccormickWe are starting to come up with reusable docs and todo lists. At some point it will be a nice repo we can share with those organizers15:53
mihalis68Well, I'll put a note about this topic on the agenda and share that after the meeting and we'll then ping the mailing list to try to get indications of interest15:53
mihalis68#info 7 minutes left15:53
shintarohow to link regional effort to the official one would be a challenge15:53
annilaiAgree15:54
shintarosince not everybody can travel or speak English15:54
mihalis68perhaps we need an effort to translate ether pads?15:54
shintarowe did that already :)15:55
mihalis68the Summit in Tokyo had fantastic multi-language simultaneous translation15:55
annilaiI think most of Openstack era can read English15:55
mihalis68oh, sorry, i'm out of date15:55
shintaroI mean we did our meetup in local language but at the same time did etherpad live-memo in English15:55
mihalis68I see15:55
annilaiOtherwise how do they read documents to learn Openstack ?15:55
mihalis68This reminds me ... the systems of furiously spawning topic-specific ether pads is very easy but leads to a fractured result15:56
annilaiI think there are benefits to do regional ones in addition to official midcycles since not everyone can travel15:56
mihalis68if we get 4 main and many more regional events, it will be a shame if you can't browse them from a single index15:56
mihalis68and it will be too many to just keep track of each individually15:57
mihalis68I can barely find all "our" links for these meetings at times15:57
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mihalis68which brings me to : fiefieldt any thoughts on tooling?15:57
fifieldtHehehe15:57
mihalis68You were going to tell us about a possible tool? Cheddar?15:57
fifieldtThoughts yes, solutions no15:57
VWso close...15:57
fifieldtWorking with ttx on updates to "odsreg"15:58
fifieldtLook it up15:58
fifieldtIt's for submitting.sessions15:58
fifieldtWorks.well15:58
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mihalis68I guess it won't be ready in time for milan?15:58
fifieldtCould be if we push15:58
mihalis68for our purposes?15:58
fifieldtCheck out odsreg.openatack.org15:58
fifieldtOr something15:58
mihalis68I'd like ideas on pulling the disparate ether pads and google docs into something more coherent15:59
mihalis68maybe for next week15:59
fifieldtOj15:59
fifieldtAction me15:59
mihalis68#info one more minute15:59
fifieldtI can write it up15:59
mihalis68#action fifieldt to write up tooling thoughts15:59
fifieldtOh teh noes15:59
mihalis68pretty good progress this week I think16:00
mihalis68any more comments before I end this meeting?16:00
mihalis68anyone?16:00
zioprotothanks for the meeting16:00
zioprotosorry I was super late :)16:00
fifieldtThank you!for chairing16:00
shintarothanks16:00
mihalis68thanks for everyone who participated and particularly welcome our new joiner Anni!16:00
annilaiNice meeting everyone ! Have a good day/night !16:00
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fifieldtGotta run to the next meeting16:00
mihalis68#endmeeting16:00
openstackMeeting ended Tue Jan 10 16:00:54 2017 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)16:00
openstackMinutes:        http://eavesdrop.openstack.org/meetings/ops_meetups_team/2017/ops_meetups_team.2017-01-10-15.02.html16:00
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/ops_meetups_team/2017/ops_meetups_team.2017-01-10-15.02.txt16:00
openstackLog:            http://eavesdrop.openstack.org/meetings/ops_meetups_team/2017/ops_meetups_team.2017-01-10-15.02.log.html16:01
VWhave a great week, all16:01
fifieldt<316:01
mihalis68you too!16:01
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jsheerenhi all, what are you using for instance monitoring?  for keeping an eye on network usage, disk io, etc?  any tips?18:39
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mnasernot as much of an openstack question but any vendors to be recommended here for hardware?18:56
mnaserthe vendor which we source our SSDs from is out of stock (we finished what they had left pretty much) and apparently there is a shortage so they can't order any more18:57
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erhudySSD shortages seem to be a universal thing right now19:09
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