Tuesday, 2016-07-26

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zioprotohello, the meeting is in two hours right ?12:05
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fifieldthello!13:58
VWhowdy13:58
fifieldtsuup?13:58
shintarohi13:58
VWclouding is hard :P13:58
fifieldtclouding is hard indeed :(13:58
fifieldtwanna take a break and have a nice relaxing meeting instead?13:59
zioprotohello13:59
fifieldthi zioproto13:59
fifieldtok, it's 2200 local for me, so13:59
fifieldt#startmeeting Ops Meetups Team13:59
openstackMeeting started Tue Jul 26 13:59:33 2016 UTC and is due to finish in 60 minutes.  The chair is fifieldt. Information about MeetBot at http://wiki.debian.org/MeetBot.13:59
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.13:59
zioprotofifieldt: hi, I'm here for the meeting. Saverio Proto from SWITCH13:59
openstackThe meeting name has been set to 'ops_meetups_team'13:59
fifieldtIs anyone here for the Ops Meetups Team meeting?13:59
fifieldtthanks zioproto!13:59
fifieldtI see zioproto, VW, shintaro, mihalis6814:00
fifieldtanyone else?14:00
mihalis68me!14:00
fifieldtyay!14:00
fifieldtalrighty then, that's good enough for me14:00
fifieldtso14:00
fifieldtHello all, and welcome to season six of the Ops Meetups Team meeting :)14:00
fifieldtNB: If you're new, or just idling in the channel, be sure to have read:14:00
fifieldt#link https://wiki.openstack.org/wiki/Ops_Meetups_Team14:00
fifieldtfor background.14:00
mihalis68I've had to field actual work questions since logging into IRCCLoud and now! :)14:00
fifieldtwork is hard :)14:00
fifieldtApologies for missing the last meeting - I was travelling and none of the people with news were available to run the meeting either.14:00
fifieldtCheck out our agenda items at:14:00
fifieldt# link https://etherpad.openstack.org/p/ops-meetups-team14:00
fifieldtAs always: please write your name down on the agenda etherpad as a way of introduction, since we're a new crew.14:01
fifieldtSecondly, if there's something else burning to put on the agenda, please add it to that same etherpad.14:01
fifieldt#topic Review of action items from the previous meeting14:01
fifieldtOk, let's see where we got to last time14:01
fifieldt#link     http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-06-28-14.02.html14:01
fifieldt1/    fifieldt to  work with mihalis68 to look at the generic (pre-topic) schedule grid14:01
fifieldtSo, mihalis68 had "stuff" and I was travelling14:01
fifieldtproposal - shall we do the grid together right now?14:02
mihalis68fair summary :|14:02
mihalis68yes14:02
fifieldt#link     https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=104694415614:02
fifieldthere's the link14:02
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fifieldtSo, question 114:02
fifieldtWe normally start at around 10am on day one, with registration before that14:02
fifieldtreasonable? change?14:02
zioprotolooks good to me14:03
VWseems reasonable14:03
mihalis68I certainly wouldn't go earlier - NYC commute, summer etc14:03
fifieldtactullay, let me ask open ended questions :)14:03
fifieldtIf you take a look at the "MAN" schedule14:03
fifieldtis there anything in there that you would change?14:03
fifieldtin terms of timing14:03
fifieldtnot content :)14:03
fifieldtcontent comes later14:03
fifieldtfinish times?14:03
fifieldtlunch times>?14:04
fifieldtcoffee timesd?14:04
fifieldtsession lengths?14:04
mihalis68I wasn't there so I would ask, is the feeling that Man worked/was good?14:04
zioprotothe feeling to me was that MAN worked good14:05
fifieldtso in general, morning general sessions, afternoon breakout work sessions?14:05
VWhow different was Man from Palo Alto?14:05
mihalis68so then it seems like the skeleton (registration time, coffee times, lunch times0 would be a good first step14:05
mihalis68the skeleton from Man14:05
fifieldtextra slot of working groups VW14:06
fifieldtslightly longer sessions in general sessions14:06
fifieldt45 instead of 4014:06
VWgotcha14:06
zioprotoMaybe the Friday we could schedule the end at 16:30. Most of the people will fly out of NYC then.14:06
VWthen based on those, this looks good to me14:06
zioprotowe could be run late with the schedule, and end up finishing at 17:00 anyways14:07
mihalis68+114:07
zioprotoI remember a few people leaving earlier than the end on friday at Manchester14:07
fifieldtok14:08
fifieldtso the deal is from 4pm is just the feedback session14:08
fifieldtso it's kinda optionalish anyway14:08
fifieldtleave that as is?14:08
zioprotooh, in this case yes, it should work good14:08
shintarohow large was room 2-5? It was around 10 by default. so its going to be a small WG session I suppose14:10
fifieldtok, so, yes, next up14:10
fifieldtwe need to think about rooms14:10
fifieldtmihalis68, do you know how many rooms we have in NYC14:10
fifieldtand their approx capacity?14:10
fifieldtwe're still working that out?14:10
mihalis68I am just looking at the floor plan. The small rooms are shown with 8 seats around a table.14:10
fifieldtI think the plan is to separate the main stage so we have big enough working spaces14:10
fifieldtlet me upload the floor plan for people14:11
mihalis68but ISTR possibility of more people in them14:11
fifieldthttps://drive.google.com/file/d/0B7ysOOuLgF_PdXBMRDhYMGh2S1E/view?usp=sharing14:12
mihalis68discussion from civic hall's alena https://www.irccloud.com/pastebin/VBbB0HWa/civic%20hall14:12
fifieldt#link https://drive.google.com/file/d/0B7ysOOuLgF_PdXBMRDhYMGh2S1E/view?usp=sharing14:12
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fifieldtcan everyone see that PDF>?14:13
VWaffirmative14:13
fifieldtso, main stage is the one that fits 18014:13
fifieldton the left14:13
mihalis68yep14:13
fifieldtnow apparently that can be divided14:13
fifieldtRegarding the Mainstage, we actually have a curtain that separates the main part of the room with the Alcove (side area, not to be confused with the Reception Room). We also have 2 flex walls that we can use to create separate sections, no problem here.14:13
fifieldtif the main stage + alcove fits 180, how many do you think the alcove seats?14:14
fifieldt30?14:14
VWprobably14:14
fifieldtmihalis68, do you have the counts for the other rooms handy?14:15
fifieldtBoard Room was around 30, yes?14:15
mihalis68lemme mine my inbox14:15
fifieldtok, while mihalis68 mines14:15
fifieldtVW, shintaro, zioproto,14:15
fifieldtdo you think the rooms of size 8 are useful ?14:15
fifieldthow do you think we could use them?14:15
zioprotoI think 8 is too little14:16
shintarotake the table out and sit on the floor?14:16
zioprotoI think minimum size should be 1514:16
VWyeah - it would have to be a very targeted breakout14:16
zioprotoI remebemer at the Large Deployment Working Group we were about 15 people14:16
VWif it truly was 1514:17
VWthen I could work with a small room14:17
VWor one of the big tables out on the right14:17
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mihalis68the board room looks to be bigger - 16 seats14:17
zioprotoWell for sure it was not more than 20 people in the small room in Manchester. The room beetween the bar and lunch room I mean14:17
mihalis68and of course standing will add a bit. Let me take an action to get capacities from Alena at Civic Hall today14:17
fifieldtBoard Room, Capacity: 3014:18
fifieldtJunior Board Room, Capacity: 1114:18
fifieldt3 Smaller Conference Rooms, Capacity: 8 each14:18
mihalis68ah good you found the details14:18
fifieldtok, yup, I have updated the schedule grid with the rooms and counts14:18
fifieldtSo, thinking of breakouts14:18
fifieldtWe curtain off the alcove for a room for 3014:19
fifieldthave a big breakout sopace in the main stage14:19
fifieldtuse the board room for 3014:19
fifieldtand maybe the junior board room for ~1114:19
fifieldtso 4 spaces total?14:19
fifieldtis it enough?14:19
serverascodecould the cafe be uses as well?14:19
fifieldtso, serverascode, we asked about that14:19
fifieldtyou'll notice in the floor plan14:19
fifieldtthere are some desks and stuff14:19
fifieldtturns out the cafe space is 'common' space14:20
fifieldtwe can't reserve it just for us14:20
fifieldtotherwise, I agree, it'd be perfect14:20
serverascodeah, ok14:20
VWah - good to know14:20
fifieldtI'm still not sure where we're going to have lunch14:20
fifieldtmihalis68, we might need to work with erindisney and kathy and alena on that :)14:20
mihalis68ok14:20
fifieldtother options14:20
fifieldtreception room14:20
fifieldtcurrently has no chairs in it14:20
fifieldtbut we might be able to use that14:20
mihalis68does anyone know how many people have actually registered so far?14:21
fifieldtI was hoping erindisney would be here to answer that14:21
fifieldtlet me ping her14:21
fifieldtshe's coming14:23
fifieldtanyway14:23
fifieldt4 spaces seems like it's equivalent to what we did before14:23
fifieldtwill have to see what happens with the agenda brainstorming14:23
fifieldtanyway, I've put some random stuff in the google sheet layout grid14:24
fifieldtplease continue to comment there14:24
fifieldtbut I fear we must move on14:24
fifieldt2/     erindisney to ask ttx when the Design Summit 101 is14:24
fifieldtpostponed14:24
fifieldt3/     VW to pull group names off the wiki and arrange an ops 101 by inviting them to join a Q&A style session in Barcelona14:24
fifieldtVW, I'm guessing that's on the go, still :)14:24
fifieldt#action     VW to pull group names off the wiki and arrange an ops 101 by inviting them to join a Q&A style session in Barcelona14:25
VWit is, yes14:25
fifieldt4/     fifieldt to talk with erindisney about sound and explain past usage14:25
fifieldtTBC14:25
fifieldt5/    mrhillsman to write up some proposed steps on how to set up audio14:25
fifieldtguessing that;'s still on the go too :)14:25
VWI actually tapped the breaks since the User comittee sent out the "are you still really a group" email14:25
fifieldtright, yeah14:25
fifieldtgood point14:25
fifieldt#action     mrhillsman to write up some proposed steps on how to set up audio14:25
VWso, I need to ping them and see who the right list of folks to ping is :)14:26
fifieldtindeed14:26
fifieldtthanks for following that14:26
fifieldtok, those are all the action items14:26
fifieldtlet's switch properly into august mode14:26
fifieldt#topic     August Meetup14:26
fifieldtmihalis68, how are you doing?14:26
fifieldt:)14:26
mihalis68personally stuff is settling down, professionally busy but able to work on this between now and the event14:27
mihalis68what can I do?14:27
fifieldtI got a query about hotel room blocks14:27
fifieldtdo you think bloomberg has any ideas on that14:27
fifieldt>14:27
mihalis68I'll ask Kathryn14:27
fifieldt#action mihalis68 to ask Kathryn about hotel room blocks14:28
mihalis68she's the events/marketing person from Bloomberg on this14:28
fifieldtindeedy14:28
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fifieldtmihalis68, is there stuff that's worrying you that we can help with?14:28
mihalis68the question is can we get a discount for attendees?14:28
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fifieldtyeah, in theory if we get enough rooms booked14:28
fifieldtwe can get a discount14:28
fifieldtIs that Erin ?14:28
mihalis68well what Kathy wants from us is the itinerary as we can prettify it and print off a bunch of copies14:29
mihalis68which is what we're here for today I guess? :)14:29
mihalis68Bloomberg has designers who do nice jobs on that kind of thing14:29
fifieldtright, we kinda have a start and end time now, approximately14:29
mihalis68If we have a draft itinerary today-ish I'll ask her to get a sample rendering done14:30
fifieldtcool14:30
fifieldtErin_, do you have a number of how many people registered so far?14:30
mihalis68she was also checking with Alena how much the venue is able to do banners and signage so I should follow-up on that. I suspect it needs a kick14:30
fifieldtyeah, make sure Erin_ is in the loop on that too :)14:31
fifieldtsometimes we have "mystery" things appear in random places :P14:31
fifieldtThe next big thing we need to organise for August is the agenda brainstorming14:31
fifieldttraditionally this has involved sending out an etherpad looking something like this:14:32
fifieldt#link https://etherpad.openstack.org/p/NYC-ops-meetup14:32
zioprotoabout the logistic, WiFi is already in place there at the place of the Meetup ?14:32
fifieldtWhat do you all think about that?14:32
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fifieldtmihalis68, I remember feeling pretty OK abouit the wifi, can't remember why though14:32
mihalis68I am told the venue has good wifi14:32
fifieldtcool14:33
zioprotoperfect +114:33
fifieldtso, that etherpad normally gets emailed to the ops list14:33
fifieldtand we spend a couple weeks brainstorming the agenda14:34
fifieldtwhich means we need to get it out ~today ideally :)14:34
fifieldtto leave enough time to find moderators14:34
mihalis68I think that sounds good and I think today is quite right, it feels a tad overdue14:34
mihalis68I blame myself ! :)14:34
fifieldtmihalis68, would you like the honours of emailing the link to start the agenda brainstorming>?14:35
fifieldtI can provide a sample email for great justice14:35
mihalis68sure, can do.14:35
fifieldtErin_ has the reg count - we are at 63 registered14:35
fifieldt30% of the way there :)14:36
fifieldt#action fifieldt to email mihalis68 a sample agenda brainstorming broadcast14:36
mihalis68so to make sure I understand, the spreadsheet on docs.google goes into an ether pad and then we blast out that link for collaborative brainstorming of the agenda14:36
fifieldt#action mihalis68 to send agenda brainstorming broadcast14:36
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mihalis6863 is nice14:36
fifieldtmihalis68, they tend to go back and forth :)14:36
fifieldtwelcome dc_mattj14:36
dc_mattjhello, sorry I'm a bit late14:36
mihalis68I have a feeling a number less than 180 will be best14:37
zioprotoI could be nice to get contact with OpenStack East conference people, maybe there are operators going to that conference that do not know about our event ?14:37
fifieldtnot a problem, dc_mattj14:37
fifieldtupdate for you: we made some progress on the scheduling grid and room layout. 63 people registered so far.14:37
fifieldtzioproto, Mark Voelker is on that, I believe'14:37
zioprotogreat14:38
fifieldtso mihalis68, basically the etherpad fills up with a ton of ideas for sessions14:38
fifieldtthen we need to choose the ones people want and lay them out on that grid14:38
mihalis68ok got it14:38
fifieldtquestion about the agenda brainstorming for you all:14:38
fifieldtin past meetups, I have seeded the brainstorming with a few ideas carried over from the previouis meetup14:38
fifieldteg adding in "Large DEployments Team" as a working group14:39
fifieldtwas that a good idea, should we do that so people know what a session looks like?14:39
fifieldtdo you want to do that now?14:39
mihalis68I think so14:40
mihalis68my feeling is operators sharing and connecting is extremely important at larger scale14:40
mihalis68so specifically large deployments team seems a v.good item to me14:40
zioprotoyes it is a good idea14:41
fifieldtok, take a few moments then and work on : https://etherpad.openstack.org/p/NYC-ops-meetup :)_14:41
fifieldtonce you're happy there, we have 18 minutes left14:41
VWyeah, I almost started editing, fifieldt14:41
VWthen I restrained myself14:41
mihalis68we occasionally gripe here about code that looks like the developers said "works on my laptop, merged" i.e. small-scale thinking :|14:41
fifieldtmmmm14:41
fifieldt"IT worked in Devstack"14:41
mihalis68I think tom is encouraging that @VW14:42
fifieldtI'll let you go for it :)14:42
VWyeah14:42
fifieldtWith 17 minutes left, what would you like to talk about?14:42
fifieldtAre there more topics we need to work on for August?14:42
fifieldtDo you want to talk about the bigger picture?14:42
mihalis68sorry, was truing to find the large deployment team slots. I see it was room 3 day 2 afternoon, quite a long session14:43
mihalis6890 minutes.14:43
fifieldtright, yeah14:44
VWwe talk a lot14:44
fifieldtthey normally use it all too, right VW?14:44
VWyeah14:44
mihalis68so let's sling that on NYC same slots?14:44
fifieldtmihalis68, the schedule is a bit of a delicate dance in terms of what is schedule in parallel14:44
fifieldtin my opinion it's best to list out all the potential sessions first14:45
fifieldtthen look at where they fit in the grid14:45
mihalis68I see... first a linear list then map it14:45
fifieldtyou'll see as the etherpad goes on14:45
mihalis68is the ether pad for this alive?14:45
fifieldta lot of people "+1" their favourite session14:45
fifieldthttps://etherpad.openstack.org/p/NYC-ops-meetup14:45
fifieldtand then you end up with some weighting14:45
VWagreed fifieldt14:46
VWthe process seems to have worked to help understand what people want to hear14:47
VWdo we have any seed ideas on general sessions14:47
fifieldtalways looking for ways to improve it though :)14:47
fifieldthmm14:47
fifieldtanything hot on the ops ML lately?14:47
mihalis68ok so this ether pad link is to be fwded to operators list today and should bulk out with ideas and then we have to try to m ap that to a schedule and get feedback and iterate14:47
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fifieldtyessir mihalis68, exactly14:47
mihalis68I have a feeling the team that does that should touch base more often than this IRC meeting14:47
mihalis68obviously I'm on that team. Who else?14:48
mihalis68and for those - is it ok to work on it via email or do we need to be open during that?14:48
* fifieldt is here to help14:48
mihalis68Tom you're +14 hours from me14:48
fifieldtconvenient!14:49
mihalis68ha ha14:49
fifieldtHow the schedule's been done in the past was a couple of skype calls to make the first grid, then sending that to the ops ML for feedback14:49
fifieldtthen a couple more behind-the-scenes things, then feedback again14:49
mihalis68Skype! Haven't used that in years.14:49
fifieldtgchat*14:49
mihalis68ok, that sounds fine14:49
VWI am happy to join said skype, hangout, etc14:49
mihalis68I can't believe how fast time passes in IRC14:49
fifieldtseriously, right :)14:50
fifieldtwe have just 10 minutes left14:50
fifieldtWhat else would you like to work on today?14:50
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mihalis68well after this I will send email to the operators with the ether pad asking for session ideas14:50
mihalis68and then I will email the attendees of todays IRC meeting when we have some meat on the bones14:51
mihalis68I would hope later this week14:51
mihalis68and by email I guess we will decide next interim meeting on Skype or hangouts or whatever14:51
mihalis68I feel great urgency over this bit to ensure a good meetup14:52
fifieldtroger that :)14:52
fifieldtjust you wait until we get to the moderator finding stage :)14:52
mihalis68one question: is it customary for the hosting org to offer up a chat about their openstack stuffs?14:52
mihalis68We've been quiet since none of our talks were accepted for Tokyo14:52
mihalis68to be honest, I14:52
mihalis68I'm not sure how interesting our stuff is outside of Bloomberg14:53
fifieldtNo obligation, but a lightning talk might be nice (and also easy to prepare!)14:53
mihalis68but we could do a quick "hi this is us, here's what we do, here's the github" thinb14:53
mihalis68thing14:53
fifieldtmihalis68, I;m personally interested :)14:53
VWyeah, I think lighting is the best way for those things14:53
mihalis68lightning talk. Sign me up for an action on that14:53
mihalis68I think I shall actually do the talk14:53
fifieldtit's on the etherpads :)14:53
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fifieldtanyway, I was going to propose that we increase the frequency of this meeting to weekly for the time being, since we seem to be burning through time pretty fast these days>?14:54
mihalis68+114:54
mihalis68+1000014:54
zioproto+114:54
fifieldtand we need to start thinking about barcelona (and boston and sydney)14:54
shintaro+114:54
mihalis68I like this time slot, but weekly for a few weeks?14:54
fifieldtyup14:54
mihalis68I'm in14:55
fifieldtbrilliant14:55
fifieldtVW, dc_mattj, know you are very busy folks :)14:55
zioprotook14:55
fifieldtso will try to get proposed agendas out in advance in future14:55
dc_mattjI'm away for the next few weeks I'm afraid - will be AWOL for August basically14:55
VWI can do weekly14:55
mihalis68answer on hotel blocks, sadly no, I think our events team is flooded right now14:55
shintaroI'll be out next week but can join after that14:55
fifieldtok, thanks mihalis68, great to have rapid response14:55
fifieldtthanks shintaro!14:55
mihalis68except people can ask for Bloomberg rate at Fitzpatrick Hotel Lexington Avenue14:55
VWand I owe you all some time after being AWOL for two weeks14:56
fifieldtoh, mihalis68, are we allowed to write that sentence in a reply to people who ask?14:56
mrhillsmanapologies everyone for missing meeting14:56
fifieldtnot a problem14:56
mihalis68yes14:56
fifieldtcheers!14:56
fifieldtok, well, any closing remarks from anyone?14:56
mihalis68Bloomberg puts all its people there (staff, candidates)14:56
mihalis68we got there for the odd ale too (Fitz bar downstairs)14:56
mrhillsmani'll send an email regarding audio setup but iirc the venue has capabilities14:57
mihalis68I'm glad to get back in the swing here - literally had some nightmares waking up thinking I missed it all and messed it all up14:57
fifieldtnot at all mihalis6814:57
dc_mattjlol - sounds familiar mihalis6814:57
fifieldtand if ever you have nightmares - remember I'm +14 hours away, so probably awake and available to solve all your problems :)14:57
dc_mattjhad all the same stuff about the Manchester one14:57
mihalis68good to hear i'm not unusually insane14:58
fifieldtok, you brilliant, insane lot14:58
fifieldtlet's call it a $TIMEOFDAY14:58
mrhillsmansending you an email fifieldt14:58
fifieldtand meet this time next week14:58
mihalis68agreed14:58
fifieldtcheers mrhillsman14:58
mihalis68TTFN14:59
fifieldtThank you all _so_ much for the effort14:59
fifieldtit's going to be awesome14:59
fifieldt#endmeeting14:59
openstackMeeting ended Tue Jul 26 14:59:12 2016 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)14:59
openstackMinutes:        http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-07-26-13.59.html14:59
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-07-26-13.59.txt14:59
openstackLog:            http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-07-26-13.59.log.html14:59
zioprotobye :)14:59
shintarobye14:59
fifieldtalso, let me know if anyone needs stickers14:59
mrhillsmani want stickers14:59
mihalis68yes please14:59
fifieldtsend me your address14:59
mrhillsmanok14:59
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haukebrunowhat, wait. stickers?15:02
haukebrunoD:15:02
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mrhillsmanhaukebruno only for the cool kids :)15:04
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haukebrunoi have a small sticker on my notebook so far, means: i'll become a cool kid! :D15:05
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RaginBajinjsheeren osops-coda was a project that HP was no longer able to support, but they wanted to give it a place to live.16:47
RaginBajinSo it doesn't actually have any people that work directly on it.16:47
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serverascodedoes anyone use tripleo? and if so do you know how to configure disk partitions for nodes using it?18:32
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