Tuesday, 2016-06-28

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* fifieldt looks up13:57
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fifieldtanyone here for the ops meetups team meeting?13:57
shintaroo/13:58
Zucano/13:58
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fifieldtexcellent shintaro, Zucan13:58
fifieldtI'm also excited to see erindisney!13:59
erindisneyThanks for the invite, fifieldt!13:59
fifieldtit looks like our regular latecomers vw, dc_mattj, etc will be late :) so let's start in a few minutes13:59
serverascodeo/14:00
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fifieldtok, let's give it one more minute14:01
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fifieldtwith apologies to shintaro, who is facing both 11pm darkness and summer humidity14:02
lselli'm lurking here and participating in the board meeting :)14:02
fifieldtyay lsell!14:02
fifieldtok, my clock has ticked over 3 past, so let's do it14:02
fifieldt#startmeeting Ops Meetups Team14:02
openstackMeeting started Tue Jun 28 14:02:59 2016 UTC and is due to finish in 60 minutes.  The chair is fifieldt. Information about MeetBot at http://wiki.debian.org/MeetBot.14:03
openstackUseful Commands: #action #agreed #help #info #idea #link #topic #startvote.14:03
openstackThe meeting name has been set to 'ops_meetups_team'14:03
fifieldtHello all, and welcome to season five of the Ops Meetups Team meeting :) Is your cloud running well today?14:03
fifieldtNB: If you're new, or just idling in the channel, be sure to have read:14:03
fifieldt#link https://wiki.openstack.org/wiki/Ops_Meetups_Team14:03
fifieldtfor background.14:03
fifieldtWe've had a last minute update to our agenda, as Chris@NYC can't make it due to serious badness. Check out the items at:14:03
fifieldt# link https://etherpad.openstack.org/p/ops-meetups-team14:03
fifieldt#link https://etherpad.openstack.org/p/ops-meetups-team14:03
fifieldtAs always: please write your name down on the agenda etherpad as a way of introduction, since we're a new crew.14:03
fifieldtSecondly, if there's something else burning to put on the agenda, please add it to that same etherpad.14:03
fifieldt#topic Review of action items from the previous meeting14:03
fifieldtFirst up, a quick run-through of our action items from the previous meeting.14:03
fifieldt1.    fifieldt to loop shintaro, VW, dc_mattj into mihalis68's email chain with events+venue people14:03
fifieldtso, we did this, and we got some new floor plans and understand the layout a bit better14:04
fifieldtwe need to followup and work out the space breakdown14:04
fifieldt2.     fifieldt to email bestbuy folks to ask about venue for the future and link to poll14:04
fifieldtDone, no response yet14:04
fifieldt3.     fifieldt to work with mihalis68 to look at the generic (pre-topic) schedule grid14:04
fifieldtChris didn't get around to this yet, so postponed to next week14:04
fifieldt#action  fifieldt to work with mihalis68 to look at the generic (pre-topic) schedule grid14:04
fifieldt4.     mihalis68 to get answers on co-sponsors for the event, for evening dos, handling of badge, signage timetable printing etc14:04
fifieldtChris is meeting with Bloomberg events today to get these answers14:05
fifieldt5.     fifieldt to check the MAN ops meet noshow %14:05
fifieldt    24 no-shows + 5 walk-ins == 17% no-show rate14:05
fifieldt6.     jproulx announce location and date14:05
fifieldt    DONE: http://lists.openstack.org/pipermail/openstack-operators/2016-June/010788.html14:05
fifieldtok, those were our action items14:05
fifieldt#topic     Update from New York City14:05
fifieldtSo, bad news all14:05
fifieldtunfortunately Chris can't make it to this meeting14:05
* jproulx is in another (irc) meeting unfortunately14:06
fifieldtby the sounds of it he had a terrible week last week14:06
mrhillsmano/14:06
fifieldtbut is going to be meeting with bloomberg events today to get some of those answers14:06
fifieldtwe'll get those posted on the ML ASAP14:06
fifieldtas far as I can tell, that's a pre-requisite to a lot of our next steps14:06
fifieldtunless someone had something specific to talk about about the new york event that doesn't involve the venue at this stage?14:06
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fifieldtshintaro, Zucan, serverascode - all good for new york progress?14:07
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Zucanyes14:07
shintaroyes14:07
serverascodeyup14:07
fifieldtok, well, let's pay attention to the mailing list there14:07
fifieldtwe might need to arrange a meeting next week rather than waiting two weeks14:08
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fifieldthi VW!14:08
shintaroI agree14:08
fifieldtquick update for VW's benefit - chris@NYC couldn't make it, so we haven't got those questions about venue, sponsorship sharing etc from bloomberg answered yet14:08
fifieldtbut, I have excellent news in the next topic :)14:09
fifieldt#topic Introduction to Erin Disney14:09
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fifieldtI am exceptionally pleased to introduce my colleague Erin Disney ( erindisney )14:09
fifieldtShe is an events expert!14:09
fifieldtIf you attended the summit in Austin, you saw her work :)14:09
fifieldtand, the great news is14:10
fifieldtshe's going to be our event overlord for the ops meetup :)14:10
fifieldtplease give her a warm welcome!14:10
shintarowow14:10
erindisneyI don't think anyone has ever called me an event overlord before but I think I like it :) Thanks for the intro, Tom!14:10
erindisneyExcited to work with everyone!14:11
fifieldt:D14:11
shintarohi erindisney, great to have you in the team!14:11
fifieldtI think working with erindisney, we can take this to the next level14:11
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fifieldtfor example, I was hoping to ask for her help looking at our space layouts14:11
fifieldtthat problem we have about splitting into the working groups and so on14:12
fifieldtbut so many things :)14:12
fifieldtI guess a 200 person event is small stuff for her :)14:12
fifieldtIt's a shame dc_mattj isn't here - he particularly wanted to know about the logistical side of things14:12
fifieldtin any case, we should probably move to the next topic :)14:13
erindisneyHappy to take a look at the layouts14:13
fifieldtSince we can't really talk about new york, is anyone interested in talking about Barcelona?14:13
shintarowill it be one day Ops session like Austin?14:14
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fifieldtshintaro sounds interested :) shall I give an update?14:14
shintaroyes please14:14
fifieldt#topic First thoughts on Barcelona14:14
fifieldtIf you take a look at14:14
fifieldt#link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=80351347714:15
fifieldtthis is our approximate room allocation for Barcelona.14:15
fifieldtBackstory:14:15
fifieldtWith the Monday of summit week being an important religious occasion, as well for some logistical reasons, we've set the event up to start with the keynotes on Tuesday morning and started advertising this.14:15
fifieldtAn important piece of feedback we received at the feedback session was that people liked the isolation of both the cross-project sessions and the ops content onto their own timeslot.14:15
fifieldtSo the basic layout is14:15
fifieldt* Ops day on the Tuesday (fishbowls until 3:30pm, workrooms all day)14:15
fifieldt* Cross-project workshops on Tuesday after 3:40pm, Wed until 3:30pm14:15
fifieldt* Per-project tracks on Wed after 3.40pm, Thursday, Friday morning14:15
fifieldt* Team meetups on Friday afternoon (in more rooms)14:15
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fifieldtThis retains the same number of cross-project workshops as Austin, and has only minimal overlap (i.e. with 3 or 4 ops working groups). It also allows the same number of per-project slots, though there may be more parallel project working sessions on Friday.14:15
fifieldtOn the ops side, it results in the move of 7 sessions in previously "uncontested" timeslots to elsewhere. However, this can be mitigated if we note that:14:15
fifieldt* The 2 slots used for the lightning talks can be moved into the main conference so a bigger audience can benefit14:15
fifieldt* 2 slots are typically used for project-specific feedback sessions, so these should be in the project-specific track14:15
fifieldtit leaves 3 slots that need to find a home elsewhere on the schedule to be "at Austin levels".14:15
fifieldtend of summary!14:16
fifieldtwhat do you think?14:16
VWhey folks - sorry - cloud stuff14:16
* VW catches up14:16
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fifieldt(it's a lot of reading, sorry)_14:18
VWso, fifieldt - one thing LDT postutlated, was somehow using a session early on in the Ops portion to look at the upcomming schedule, determine what Dev and Ops session the team wanted members in and then have follow ups (maybe a double session) late in the week to discuss the outcomes14:19
fifieldtright, that is a good point14:19
VWI think that works in the above - but that is just one team's perspective14:19
fifieldtI believe there's still slots open to "working groups" as per last time14:19
fifieldtbut I'd have to check with colleagues14:19
fifieldtnot sure if erindisney has a handle on the rough layout for barcelona with respect to working groups yet14:19
fifieldt(it may not exist :P)14:20
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VWOh I'm sure these are details that haven't been gotten to yet14:20
fifieldtThe other thing that we got positive feedback on was the Friday informal meetup14:20
erindisneyWe are still working through all of that. Will open up submissions for working groups in the next couple of weeks for Barcelona14:20
fifieldtI'm guessing that should continue as-is14:20
VWjust using them as a measuring stick to the schedule above14:20
fifieldtgoodo14:21
erindisneyBut we are planning for some working group space, just a lot more limited overall than we were in Austin.14:21
mrhillsmanwhew finally caught up :)14:21
fifieldtalways the case with the non-US events14:21
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fifieldthi mrhillsman :) sorry for my text dump today!14:21
mrhillsmanall good, great stuff14:22
fifieldterindisney, do you happen to know if the working group application process will be similar to last time?14:22
fifieldtI believe - correct me if I;m wrong VW - it worked quite well for the large deployments team14:22
erindisneyIt will be through the Call for Presentations tool.14:22
fifieldtah, excellent14:22
fifieldtsee how lucky we are to have someone who knows stuff, folks? :)14:23
fifieldtso, aside from schedule14:23
mrhillsmanso modest14:23
fifieldtwhat else Barcelona did we want to talk about>?14:23
fifieldt#1 I remember is the room layout for the friday informal meetup sucked14:24
VWhow tactical do you want to get, fifieldt14:24
fifieldtat your option, sir!14:24
serverascodeyes agree on the poor room layout14:24
serverascodeI would prefer tables that could potentially be moved around or something like that, though power would be an issue I suppose14:25
VWwell given that we have been at this a couple of years, there will be those well experienced with the Teams and Working groups and those that aren't14:25
fifieldt+114:25
VWI'd recommend and early session that has a representative from each that describes what they do, what they hope to get out of their sessions at the summit, etc14:25
fifieldta "101"?14:25
VWyeah14:25
VWwe are starting to repeat a lot of the same conversations in the working group sessions14:26
fifieldtok, so, do we need a special "ops" 101, or is the design summit 101 sufficient?14:26
shintaro+114:26
fifieldtis it mostly about specific group information14:26
fifieldtor about format (eg how fishbowl works)14:26
VWI think a high level of overview for fishbowl is good14:26
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VWthen a qucik intro of each team, what they do, current work and goals for that group for the summit14:27
fifieldtkinda the list from https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee#Working_Groups ?14:27
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fifieldt#link https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee#Working_Groups_and_Teams14:27
fifieldtwell, the ones present at the summit, anyway14:27
VWyeah14:28
VWjust a thought14:28
fifieldtand a good one :)14:28
VWsince we are talking Opsy stuff at the main summits14:28
fifieldtwhat would be the best way to coordinate that?14:28
VWI'm not completely sure14:29
fifieldtSo, in theory, the user committee is overseeing all of these groups and activities14:29
fifieldtwould the best presenter be someone who is heavily involved in the user committee14:30
fifieldtso just "knows" about each of the groups14:30
VWah - I see14:30
fifieldtsince they provide their updates in the user committee meeting14:30
VWmaybe ad moderator, but it might be worth having a rep from each14:30
VWremember the TC session we had in the Ops meetup in ATL14:30
fifieldtyup14:30
VWThat was more Q/A14:30
VWbut it might be a good model14:31
fifieldtok14:31
fifieldtgot it14:31
fifieldt1 minute pitch then Q&A14:31
fifieldt?14:31
fifieldtpitch from each?14:31
fifieldtok. so, we need to work out when the design summit 101 is happening14:31
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fifieldtsince that has a really good intro to fishbowl, team sessions etc14:31
fifieldtthat's the one you as a new contributor attend first14:32
fifieldtthen you can come to the ops thing to get the specific project information14:32
fifieldtright?14:32
VWright14:32
shintarosounds great14:32
VWand as always - since I opened my big mouth - I'm happy to help :D14:32
fifieldtok, so there's two action items here 1) to find out when the DS101 is and 2) to find someone to organise the ops 101 (basically inviting all the group leaders)14:32
fifieldtanyone for either task?14:33
VWI can take #214:33
VWjust pull the names off the wiki above, yes?14:34
erindisneyHappy to take #114:34
fifieldtwohoo!14:34
fifieldt#action erindisney to ask ttx when the Design Summit 101 is14:34
fifieldt#action VW to pull group names off the wiki and arrange an ops 101 by inviting them to join a Q&A style session in Barcelona14:34
fifieldtok, so, iks there anything else about barcelona you're interested in?14:35
fifieldtanything you'd change?14:35
fifieldtanything that could be better?14:35
fifieldtanything that isn't clear?14:35
* fifieldt waits another minute14:36
VWmost of the rest of mine is very specifically team focused14:36
fifieldtmm?14:37
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fifieldtOK, guess that's a not really14:37
VWyeaj14:37
VWyeah even14:37
fifieldtthe next thing we could move on to is talking more broadly about the big picture14:37
fifieldtthe future of the ops meetups14:38
VWI'll wait to pester Madam Overlord if I'm blessed with multiple sessions :D14:38
fifieldtwith many of the things listed in14:38
fifieldt#link https://wiki.openstack.org/wiki/Ops_Meetups_Team#Approach14:38
fifieldtshintaro, serverascode, mrhillsman, VW, erindisney, is that of interest?14:38
VWyes - Happy to discuss - but full disclosure, i'm trying to fulfill one of those "need this data by 10" last minute requests, so I might be distracted14:39
fifieldtunderstood :)14:39
fifieldthoping for additional confirmation people are awake :)14:40
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mrhillsmanlooking14:40
shintaroyes14:40
fifieldt#topic big picture, future planning14:41
fifieldtSo, is there a particular topic on that list that is of interest today?14:41
VWgoal: be a year ahead :D14:41
fifieldtMaybe erindisney you have some questions about what this event is and where it might be going?14:41
serverascodewhat is content types and delivery?14:41
fifieldtgood question14:41
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fifieldtso right now I guess we have 3 different types of session14:42
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fifieldtthe "general", fishbowl sessions14:42
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fifieldtwhich are full room discussions14:42
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fifieldtthe "working session", which are smaller teams aiming to make concrete progress doing work14:42
fifieldtand the "lightning talks"14:42
fifieldtthose splits appear to have served us reasonably well until now14:42
fifieldtbut are they Ops Meetups 2.0 Ready?14:42
serverascodeok thanks14:43
mrhillsmanlooks good14:43
fifieldtfor example, one of the debates I had with dc_mattj14:43
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mrhillsmanif it is organic, rev1 looks good14:43
fifieldtwas around whether or not to have direct conference style long-form presentations at the ops meetup14:43
fifieldtmy personal opinion is towards 'no'14:43
VWmine too14:43
VWI go to the mid-cycles to do work14:44
VWor attempt to at least :P14:44
fifieldtthe argument is along the lines of "in person time" being "valuable"14:44
fifieldtand to be used for the best use of that time, or something14:44
mrhillsman+114:44
fifieldtmaybe we need to wait for dc_mattj to argue the other side of this one :)14:45
fifieldtthe argument there was along the regional rotation side of things14:45
fifieldtand letting newcomers to the region find out more about the region14:45
fifieldtok, but it seems it's not a debate in this particular meeting :)14:46
fifieldtwhat about" integration with the feedback loop, participation from developers"14:46
fifieldtdoes anyone have thoughts on this?14:46
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mrhillsmani mean, maybe quick intro on what a particular room might be discussing14:47
fifieldtas per VW's earlier suggestion mrhillsman14:47
fifieldtto avoid the "basic questions"?14:47
mrhillsmanyep14:47
fifieldtyes, in the midcycles we do tend to have that intro timeslot14:48
fifieldtit seems like we will have that for Barcelona too now14:48
fifieldtthanks to VW and erindisney's action items14:48
mrhillsman:)14:48
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fifieldtok, it seems we're not so talkative today :)14:49
fifieldtis there a topic anyone else would prefer?14:49
VWso, for me, the feedback loop is on-going from summit to monthly meetings to mid-cycles, etc14:49
mrhillsmannada mas para me14:49
VWso I'm trying to figure out how to make that more succesful14:49
VWbecause it's start and stop a lot14:49
VWbut we've had some wins14:50
fifieldt+114:50
VWNeutron folks videoing in to the session in CA14:50
VWand joining in Austin14:50
VWoffline video chat with Glance devs we are now trying to integrate14:50
VWI haven't figured it out, but I'd love to facilitate a lot more of that at mid-cycles14:50
VWof course, we are dealing with dev teams who have their own and therefore can't travel all the time14:51
fifieldtright14:51
openstackgerritMatt Jarvis proposed openstack/osops-tools-contrib: Add JSON output and re-factor  https://review.openstack.org/33507514:51
fifieldtlol dc_mattj is online but not here :)14:51
fifieldtSo, your video in CA was a success14:51
yankcrimehmm14:51
yankcrimelet me kick him14:51
fifieldtdo we need to then set up the working group rooms with video?14:51
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fifieldtyay yankcrime!14:51
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fifieldtit's a dc_mattj14:52
mrhillsman^ bam14:52
dc_mattjsorry14:52
dc_mattjgot caught up in something else14:52
VWif possible, it helps fifieldt14:52
yankcrimecaught up in trashing my code i see!14:53
yankcrime:<14:53
fifieldtdc_mattj, 10 second update - Chris@NYC didn't make it so no news there, erindisney is our amazing event overlord - an events expert who organised Austin summit, Barcelona is going to be great, and we're talking about the future now14:53
VWin this case, we connected via laptop to them, broadcast the video feed, plugged in the audio and let them hear from the mic14:53
dc_mattjcool14:53
VWclunky but worked14:53
fifieldtok14:53
fifieldtso should we put effort into making that better using technology?14:54
fifieldtor is it still in the social problem phase?14:54
fifieldt(6 minutes left)14:54
mrhillsmanif the cost is too much for full video14:55
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mrhillsmanat least a mic that can be plugged into a laptop with webcam14:55
fifieldtso, look for some way for the room's mic to be plugged into the laptop at least?14:55
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mrhillsmanthat would negate terrible sound14:55
fifieldtok14:56
fifieldtmaybe we should ask erindisney about those kinds of audio setups and how much they cost14:56
mrhillsman+114:56
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VWindeed - it's worth exploring, but a couple of counter points14:57
mrhillsmancould definitely be some cheaper alternatives once we have that14:57
erindisneyif we already have audio set up in the room, plugging into the sound board shouldn't be an issue. adding full video would significantly impact budget14:57
VW1.  We got lucky in getting that to happen14:57
mrhillsmani can help since i have experience14:57
VW2.  If you have too much of the re-hashing (e.g - "you guys really use cells" being asked to team members every session), it's hard to control the time to do this kind of work14:58
VW3.  You'd need to know a head of time which teams have outside contributors and such14:58
fifieldtok, sounds like social issues are still the most important14:58
VWBUT, it's an example of how the feedback loop can keep going14:58
mrhillsmani can draft up steps to do so or if we have limited rooms, we can identify 2 folks in each, moderator and backup, who will have laptop14:59
fifieldtok, so where do we take this from here?14:59
fifieldtwe have 1 minute left14:59
mrhillsmanand i can hook them up14:59
fifieldtsteps sound handy mrhillsman14:59
fifieldtwant to take an action?14:59
mrhillsmansure, first get with erin on mic cost15:00
fifieldtok15:00
fifieldt#action fifieldt to talk with erindisney about sound and explain past usage15:00
mrhillsmanwork on plan to implement video/audio15:00
fifieldt#action mrhillsman to write up some proposed steps on how to set up audio15:00
fifieldtwe're 1 minute over, so I have to close the meeting15:00
mrhillsmanok15:00
fifieldtunless anyone had an urgent addendum?15:00
mrhillsmannope15:01
* fifieldt bows at shintaro15:01
fifieldtok, that's a wrap15:01
fifieldtThank you all very, very much for coming15:01
shintarono from me15:01
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fifieldtI'll send a summary to the mailing list15:01
shintarothanks15:01
mrhillsmanthx fifieldt15:01
fifieldtand we'll get an update on new york ASAP15:01
VWthanks fifieldt15:02
fifieldt#endmeeting15:02
openstackMeeting ended Tue Jun 28 15:02:04 2016 UTC.  Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4)15:02
openstackMinutes:        http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-06-28-14.02.html15:02
openstackMinutes (text): http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-06-28-14.02.txt15:02
openstackLog:            http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-06-28-14.02.log.html15:02
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