| hspease | Nominations kick-off is tomorrow (yay!). I drafted the announcement email and would love to get the other election official's eyes on it (starts at line 64). Please pay special attention to the dates as I got a bit confused when drafting and switched the month and day a couple of times (I think I fixed them all but would appreciate a second look). Find the draft here: | 15:36 |
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| hspease | https://etherpad.opendev.org/p/TC_PTL_Elections2021 | 15:36 |
| fungi | on line 91 where you mention the requirements to receive a ballot, it may make sense to add a reminder to authorize civs to send e-mail to that address (this is new, due to a civs service policy change since the last round of elections) | 15:42 |
| hspease | awesome! Thanks | 15:45 |
| fungi | pretty much all communications up to the point where we actually feed ballots into civs should probably include such a reminder, because people are unlikely to be aware otherwise | 15:46 |
| fungi | longer term, it would probably make sense to patch some prose about that into the templates in the election repo | 15:47 |
| hspease | Sounds good, do you mind checking line 91 to make sure I captured that well? I kept your disclaimer about it being new in there | 15:48 |
| fungi | looking up at line 39, i'm a little worried that sending instructions to the electorate asking them to opt-in will be too late if the rolls are being uploaded to civs the same day | 15:58 |
| fungi | so may want to try to make sure that the roll generation happens as early as possible (start of the campaigning week) and a reminder is sent to all of the addresses then, a week ahead of the ballots being sent | 16:00 |
| fungi | there was an earlier warning sent to openstack-discuss about the civs change to opt-in for ballots, right? maybe we should try to reuse some of that (directing folks to the https://civs1.civs.us/cgi-bin/opt_in.pl page) | 16:01 |
| hspease | I am not sure if there was ro not | 17:00 |
| hspease | or* | 17:00 |
| hspease | @fungi do you mind checking I have made those edits correctly | 17:02 |
| fungi | i'll take a look, sure | 17:02 |
| hspease | Thank you | 17:02 |
| fungi | ahh, no, the idea would be when candidacy submission ends, generate atc rolls and then send email to eligible electorates to opt in to civs at http://lists.openstack.org/pipermail/openstack-discuss/2021-August/024179.html | 17:05 |
| fungi | later when election begins upload rolls | 17:05 |
| fungi | creating the civs page can be done any time during campaigning week, we just need to know the list of valid candidates | 17:06 |
| hspease | Ok I think I understand now, can you check the new edits, please? | 17:29 |
| fungi | hspease: er, sorry, i pasted from the wrong buffer earlier, i meant https://civs1.civs.us/cgi-bin/opt_in.pl | 18:52 |
| fungi | what i meant was the thing you have at line 41 should actually happen in the previous section instead | 18:53 |
| hspease | Gotcha, sweet thanks! | 22:43 |
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