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| Dan_Fineberg | good morning | 17:01 |
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| barrett1 | Hi, sorry I'm late! | 17:08 |
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| Dan_Fineberg | hi | 17:08 |
| barrett1 | #startmeeting Diversity working group | 17:08 |
| openstack | Meeting started Thu Oct 15 17:08:20 2015 UTC and is due to finish in 60 minutes. The chair is barrett1. Information about MeetBot at http://wiki.debian.org/MeetBot. | 17:08 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 17:08 |
| openstack | The meeting name has been set to 'diversity_working_group' | 17:08 |
| spotz | Hey | 17:08 |
| barrett1 | let's start with role call | 17:08 |
| spotz | o/ | 17:08 |
| cmassey | o/ I am here | 17:09 |
| Dan_Fineberg | o/ | 17:09 |
| barrett1 | I know egle won't make it today | 17:09 |
| barrett1 | #topic agenda | 17:09 |
| lsell | o/ | 17:09 |
| spotz | I'm on my phone so no ether pad access | 17:09 |
| barrett1 | #link: https://etherpad.openstack.org/p/OpenStackDiversity.15 | 17:09 |
| spotz | Yeah I just left her barrett1 | 17:09 |
| barrett1 | spotz: OK, thanks for joining! | 17:10 |
| * jbryce is here as well | 17:10 | |
| barrett1 | Let's start with Jonathan's response to the question we asked about code of conduct escalations | 17:10 |
| barrett1 | jbryce: perfect timing to chime in | 17:10 |
| barrett1 | does everyone have the email? | 17:11 |
| cmassey | yes | 17:11 |
| jbryce | any follow up questions? | 17:11 |
| barrett1 | Not from me - good to know the number of escalations is low. | 17:12 |
| barrett1 | OK, I'll consider that closed unless someone responds to the email. Thanks jbryce. | 17:13 |
| jbryce | no problem. happy to answer anything that pops up = ) | 17:14 |
| barrett1 | #topic Code of Conduct Proposed Changes | 17:14 |
| barrett1 | is Amy here? | 17:14 |
| barrett1 | #link: https://etherpad.openstack.org/p/CoC | 17:15 |
| barrett1 | jbryce: Has anyone talked with you about proposed changes to CoC? | 17:15 |
| jbryce | i’ve followed some of the conversations but have also missed some of it. is there a quick summary of what we’re trying to accomplish with the changes? | 17:16 |
| spotz | I'm here but haven't heard anything in theCoC | 17:16 |
| jbryce | i’m fine with changing things, by the way, just wanting to understand the background | 17:16 |
| barrett1 | I think we need Amy for that discussion. I see the color coding in the etherpad, but don't know the extent of the changes or the motivation. | 17:18 |
| jbryce | from what i’ve pieced together going through some of the logs and emails, she started with the django one, received some feedback that we were maybe losing some of the existing points in our current code and so brought some of that over | 17:18 |
| Dan_Fineberg | It looks like additions were made to encourage more collaboration... | 17:19 |
| spotz | Barret1 I some how became the reporter but I believe cpallares was spear heading. | 17:19 |
| spotz | <- Amy:) | 17:19 |
| barrett1 | spotz: Gotcha. I was just looking at the 9/17 etherpad and it looked like you were leading. | 17:20 |
| barrett1 | #link: https://etherpad.openstack.org/p/OpenStackDiversity.11 | 17:20 |
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| barrett1 | I can check with Cindy and see if she can give an update to the team on what/why the proposed changes and next steps. | 17:21 |
| jbryce | is the goal for this to replace the existing community code of conduct? | 17:21 |
| spotz | Yeah, I just happened to have the info from the TC meetings | 17:21 |
| barrett1 | jbryce: what's the review/approval process for this? | 17:22 |
| spotz | Jbryce I think the intent was to make it friendlier | 17:22 |
| jbryce | barrett1: that would be helpful and then we can see where it needs to get updated and integrated into different sign up/agreement processes and also if there are any of those we should be changing in parallel | 17:23 |
| jbryce | the community code of conduct was originally ratified by the individual membership and the board and included as an appendix to the bylaws. i’m pretty sure it is not however subject to any special approval requirements for amendment (e.g. approval of individual members) | 17:24 |
| barrett1 | jbryce: That's what I was wondering, does it need to be voted on by the Board or do you have the ability to change. | 17:24 |
| jbryce | i think getting a good handle on the what and why will allow us to also understand the implementation requirements | 17:25 |
| jbryce | if it’s mostly making it friendlier or more clear and not changing things materially, then we may be able to make those updates directly. if it’s bigger than that, we probably need to review with the board | 17:26 |
| barrett1 | jbryce: sounds good. | 17:26 |
| barrett1 | #action Carol to reach out to Cindy Pallares and Amanda for change list and rationale for COC | 17:27 |
| barrett1 | #topic Tokyo Messaging | 17:27 |
| barrett1 | #link: https://etherpad.openstack.org/p/Diversity_WG_Tokyo_Messaging | 17:27 |
| barrett1 | There's a draft of key messages in the etherpad, which will be used as part of the content development for the Session at the Summit and in other discussions | 17:28 |
| barrett1 | Have people had a chance to look at it? | 17:28 |
| barrett1 | Great link to a piece from Grace Hopper! | 17:29 |
| spotz | Barrett1 the openstack session went really well yesterday | 17:30 |
| barrett1 | spotz: Good to hear! | 17:31 |
| barrett1 | spotz: What was the outcome? | 17:31 |
| barrett1 | Starting at line 54 in the etherpad is a list of topics for our working session in Tokyo. Pls add your thoughts and indicate which you think are best to cover by adding +1 | 17:32 |
| spotz | They built their systems via the openstack clip and a few even worked on modifying the app | 17:33 |
| barrett1 | Is there a link to the App you can share? | 17:33 |
| barrett1 | Anyone have comments on messaging or agendas they want to bring up? | 17:35 |
| barrett1 | Is Sara Brumfield on? | 17:36 |
| barrett1 | Lauren Sell are you here? | 17:37 |
| spotz | Barrett1 not on the phone but I'll try to remember to send it to you. It does utilize a Rackspace account for deploying though but could be adjusted | 17:37 |
| barrett1 | spotz: Thanks | 17:37 |
| barrett1 | lsell: Are you here? | 17:37 |
| Dan_Fineberg | In the first part of the session, after introducing the working group, there should be something about the "Problem Statement" driving the formation and activities of the group... | 17:37 |
| lsell | yes, sorry, i'm multi-tasking, just waiting to talk about survey data | 17:38 |
| barrett1 | Dan_fineberg: Are you referring to the Panel Content? | 17:38 |
| lsell | i'm fine with the diversity working group session plans and messaging. we're also doing some video interviews at the summit and publishing an article from Egle in Superuser magazine | 17:39 |
| Dan_Fineberg | the part from line 54 down, per Carol... | 17:39 |
| barrett1 | lsell: That's what I was hoping we could cover next. | 17:39 |
| barrett1 | Dan_Fineberg: Gotcha. | 17:39 |
| barrett1 | Dan_Fineberg: Can you make those comments/addition in the etherpad? | 17:39 |
| Dan_Fineberg | ok | 17:39 |
| barrett1 | Dan_Fineberg: Thanks | 17:40 |
| barrett1 | #topic survey update | 17:40 |
| barrett1 | lsell: Pls go ahead | 17:40 |
| lsell | We closed the survey yesterday and had a total of 538 respondents. | 17:40 |
| lsell | Lots of comments in the feedback, which I think is a very valuable component. | 17:41 |
| barrett1 | Is that a reasonable number of respondents? | 17:41 |
| cmassey | it was sent to approximately 31,000 people, i beleive | 17:41 |
| lsell | I sent the full results and comments (after a quick scan to make sure none would compromise anonymity) to the Diversity Working Group leaders this morning | 17:41 |
| barrett1 | Excellent to hear lots of verbatim. My experience is that's very helpful. | 17:42 |
| spotz | Lsell any pattern to the comments? | 17:42 |
| jbryce | barrett1: unfortuantely i would say we can get some really useful feedback out of it, but it’s probably not quite to the statistical level we might want to have a true sample | 17:43 |
| lsell | Yes, I don't know whether the results are statistically significant (i.e. saying 40% of the community is this based on 538 responses), but I think it's very valuable feedback | 17:43 |
| Dan_Fineberg | The sample size did not need to be so big for a statistically valid result, but the response rate is pretty low. | 17:43 |
| lsell | I don't want to draw a lot of conclusions from my quick scan of comments, but I guess the thing that stood out was that the barriers identified were more about community processes, not knowing exactly how or where to contribute, how to get in touch with the right people, using IRC, etc. | 17:44 |
| barrett1 | lsell: That's not too surprising to hear. | 17:45 |
| barrett1 | lsell: Is it possible to share the data with the broader team? | 17:45 |
| lsell | I sent the full report to the working group leaders and asked that they take a look and respond about how to distribute more broadly | 17:46 |
| barrett1 | lsell: OK | 17:46 |
| lsell | i want another set of eyes on it to make sure we're not compromising any anonymity before sending it out, since there is a lot of sensitive information | 17:46 |
| barrett1 | lsell: Understand and think being cautious is good. | 17:47 |
| jbryce | lsell: i can also take a pass at it later today or tomorrow to verify it’s clean | 17:47 |
| lsell | ok, thank you | 17:47 |
| barrett1 | lsell: anything else to add? | 17:48 |
| lsell | not for now, but you should have info to review and report on/discuss during the working group meeting in Tokyo | 17:48 |
| lsell | thanks | 17:48 |
| barrett1 | lsell: Sounds good - Thanks | 17:49 |
| barrett1 | Doesn't look like we have the needed folks for the other agenda items. | 17:49 |
| barrett1 | Anyone have opens or info they want to share? | 17:49 |
| barrett1 | #topic Opens | 17:49 |
| barrett1 | OK, then let's call it a wrap for today. Thanks for joining. | 17:50 |
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| barrett1 | See you in Tokyo. | 17:51 |
| barrett1 | #endmeeting | 17:51 |
| openstack | Meeting ended Thu Oct 15 17:51:17 2015 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 17:51 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-10-15-17.08.html | 17:51 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-10-15-17.08.txt | 17:51 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/diversity_working_group/2015/diversity_working_group.2015-10-15-17.08.log.html | 17:51 |
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