| spotz | Hey let me get the agenda up | 14:31 |
|---|---|---|
| fungi | sounds good | 14:31 |
| spotz | #startmeeting diversity_wg | 14:31 |
| opendevmeet | Meeting started Tue Dec 13 14:31:47 2022 UTC and is due to finish in 60 minutes. The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot. | 14:31 |
| opendevmeet | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 14:31 |
| opendevmeet | The meeting name has been set to 'diversity_wg' | 14:31 |
| spotz | #link https://etherpad.opendev.org/p/diversity-wg-agenda | 14:32 |
| spotz | Looking for last year's submission to the annual report and can't find it and it doesn't seem to be in the report though I know I did it | 14:34 |
| spotz | got it! | 14:35 |
| fungi | awesome, thanks! | 14:35 |
| fungi | are we using that as a template and editing it in the pad for reuse this time? | 14:36 |
| spotz | I just cut and pasted it into the etherpad so as not to create a new one just for this. Generally I get the request over break so do it myself but as I got it earlier this year I figured it'd be a nice group exercise | 14:36 |
| fungi | you bet, just making sure i'm not stepping on toes by fixing up anything there | 14:36 |
| spotz | It's just been me so nope:) | 14:37 |
| spotz | I think the second line can be pulled. Kinda helped with GHC from afar so we can just update that one | 14:37 |
| fungi | yeah | 14:38 |
| fungi | the lf dei survey bit is old too right? | 14:39 |
| spotz | Yep missed that | 14:39 |
| fungi | reminder that "oif" is verboten in official communications for legal reasons, but openinfra is the foundation's preferred abbreviation if you're not writing out open infrastructure foundation | 14:45 |
| spotz | Ok, weird that got through on last year's annual report then:) | 14:45 |
| fungi | did it end up included verbatim in the published report? if so that was likely an oversight | 14:46 |
| spotz | And while we always type OpenInfra I then panic if it's Open Infra:) | 14:46 |
| spotz | Yeah I just cut and pasted from the published report to the ether as I couldn't find where I'd written it | 14:46 |
| fungi | one of the other organizations (can't remember if it was optical internetworking or osteogenesis imperfecta or someone else) wanted to make a legal point about having control of "oif" as an abbreviation | 14:48 |
| fungi | so they filed something in order to make sure we didn't try to go by that | 14:48 |
| fungi | which is why you see openinfra used all over the place instead | 14:49 |
| spotz | makes sense | 14:49 |
| fungi | (we did originally want to just do "oif" for brevity) | 14:49 |
| spotz | Well less letters:) | 14:50 |
| spotz | Ok I think we cleaned up what we had, added a few things. Anything else you think needs adding? | 14:51 |
| fungi | it was a slow-ish year, so nothing else probably. at least nothing springs to mind | 14:51 |
| fungi | lgtm, ship it! ;) | 14:52 |
| spotz | Ok I'll send it later today, need to find the request email:) | 14:53 |
| spotz | Bah forgot to topic that! | 14:53 |
| fungi | i think kristin is heading up that effort, if that helps locate it | 14:53 |
| spotz | Souds familiar | 14:53 |
| spotz | #topic Summit Planning | 14:53 |
| spotz | I know it's early but figured early was better then later | 14:54 |
| fungi | one of my goals on this was to get something back to the event organizers by the end of this quarter | 14:54 |
| fungi | because yes, the earlier we get suggestions to them, the more likely they are to get implemented | 14:54 |
| fungi | i think we brainstormed a little last month outside the meeting we didn't officially hold. lemme pull up the log | 14:55 |
| fungi | #link https://meetings.opendev.org/irclogs/%23openinfra-diversity/%23openinfra-diversity.2022-11-08.log.html | 14:56 |
| spotz | I'm hoping we get a sponsor for the lunch but it can't be added to the schedule last minute again the return wasn't there in the investment which makes it hard to pitch | 14:56 |
| fungi | preferred pronoun stickers, proximity/engagement comfort level indicators, designated safe spaces, clear references to the event coc in opening keynotes and attendee communications, applying for the CHAOSS badge even if we ony qualify for Silver due to no child care | 14:56 |
| fungi | what else? | 14:57 |
| fungi | i'll stick those in the etherpad | 14:57 |
| spotz | I think those are the main things. Post COVID the proximity things I think will be a big addition for us | 14:57 |
| spotz | I already saw somewhere the commitment for masks and such. Can't remember where | 14:58 |
| fungi | yeah, i added "a commitment not to roll back any officially announced communicable disease safety measures" just to make sure we include it in our recommendations, even though i know that's already on their radar due to the flak other events got for doing it | 14:59 |
| spotz | Oh yeah I was glad I issed the flak on twitter heard it was bad | 15:00 |
| spotz | missed even | 15:01 |
| spotz | And I added the bit about scheduling and promotion. A past successful event makes it easier to get sponsorship the next time | 15:02 |
| spotz | I know the scavenger hunt has it D&I limitations due to distance but to be honest I think it was the best choice for post-COVID | 15:03 |
| fungi | agreed, though that's partly on the sponsors getting those things decided earlier, right? | 15:03 |
| spotz | Not the scheduling of the lunch:( | 15:03 |
| spotz | I think I was still getting all my lunch events figured out a few weeks out and I ran something during lunch every day | 15:04 |
| fungi | yeah, i guess it's more that the organizers need to know something's on the schedule in order to be able to promote it | 15:06 |
| fungi | so the sooner we can get sponsor commitments the sooner they can do promotion | 15:06 |
| spotz | Well they knew, I just don't think they knew for sure which was what day:) | 15:06 |
| spotz | ANy ways, any thing else on this? | 15:07 |
| fungi | not unless you think of something else we're missing | 15:07 |
| spotz | Nah I think safe spaces includes alcohol free options | 15:08 |
| fungi | updated now to make sure that it does ;) | 15:08 |
| spotz | Ok:) | 15:09 |
| fungi | no idea if the organizers are going to need examples for some of the things in the list, but i think they've already seen photos for a lot of this from our staff who have attended other organizations' events | 15:09 |
| spotz | And some aren't new like the pronoun stickers | 15:10 |
| fungi | they do a pretty good job of reconnaissance for stuff like registration and expo halls and so on | 15:10 |
| fungi | taking photos of signage and badges/stickers/etc to get ideas | 15:10 |
| spotz | I have badge with some on them if needed and I'm down the road | 15:11 |
| fungi | okay, i'm happy to get (a more prosified version of) this list over to erin, and can cc you | 15:11 |
| spotz | Sounds good | 15:12 |
| spotz | Oh one last thing almost forgot. I put us in for a BoF | 15:13 |
| spotz | #topic Diversity Survey | 15:15 |
| spotz | I think we left off with a few things you were going to ask Allison about like adding the additional project questions | 15:15 |
| fungi | yeah, we got an answer... let me see if i can find it | 15:19 |
| fungi | when did we discuss it last? | 15:20 |
| spotz | Last meeting:) | 15:21 |
| fungi | so october, yep | 15:21 |
| fungi | oh, right, to the diversity survey, bot to the project user surveys | 15:22 |
| fungi | and it was a video meeting | 15:23 |
| spotz | I just know it's on the etherpad;) | 15:24 |
| fungi | doesn't say what i was asking exactly, but i also can't find proof that i did. i was thinking of when i inquired about deadlines for revising the project user surveys | 15:25 |
| fungi | so i guess i need to find out... whether we can update the diversity survey to 1. ask what community people are responding with regard to , and 2. clarify that they should complete multiple surveys if responding about different openinfra projects? | 15:26 |
| spotz | I think it was having a single survey per project with one entry point? I know we discussed having to fill it out multiple times if involved in multiple projects | 15:27 |
| fungi | yeah, okay, do you know if aprice is still who's been handling updates to that survey? i can also just ask around | 15:27 |
| spotz | We did the last one a few years ago. I kow she was the last person to put it goether for us | 15:28 |
| fungi | okay, i'll start with her, though it may have been delegated since | 15:33 |
| spotz | Or will be:) | 15:34 |
| spotz | Lots of new faces afterall | 15:34 |
| spotz | Ok we're pas time, I think we got some good stuff done thoguh! | 15:37 |
| fungi | yep, i have some takeaways, so i'll get to those now. thanks! | 15:38 |
| spotz | Thank you! | 15:38 |
| spotz | #endmeeting | 15:39 |
| opendevmeet | Meeting ended Tue Dec 13 15:39:01 2022 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 15:39 |
| opendevmeet | Minutes: https://meetings.opendev.org/meetings/diversity_wg/2022/diversity_wg.2022-12-13-14.31.html | 15:39 |
| opendevmeet | Minutes (text): https://meetings.opendev.org/meetings/diversity_wg/2022/diversity_wg.2022-12-13-14.31.txt | 15:39 |
| opendevmeet | Log: https://meetings.opendev.org/meetings/diversity_wg/2022/diversity_wg.2022-12-13-14.31.log.html | 15:39 |
| fungi | spotz: so just to confirm, i'm getting aprice's input on the two points we discussed in the meeting. we had a lot more discussion around the 2023 survey when we went over https://etherpad.opendev.org/p/diversity-survey-2023 (was that at the ptg?) | 16:06 |
| fungi | etherpad timeslider says that was all done on october 17, so i guess that was the ptg | 16:07 |
| spotz | Yeah PTG | 16:09 |
| fungi | so do we have larger edits for the survey as takeaways from the ptg discussion too? | 16:10 |
| fungi | and right now we're just seeking clarification on two points before we propose larger edits? | 16:11 |
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